On Shore

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If you are looking to take your career to the next level please email your CV to cv@epshipping.com.sg

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On Shore

Eastern Pacific Shipping seeks out passionate professionals who thrive in a challenging, intense and highly rewarding environment. Our shore-based team is comprised of several departments such as Management, Human Resources, Legal, Corporate Services, Finance, Commercial, Operations, IT, Crewing and Technical.

EPS aims to attract, train and retain the very best. Our work is challenging and we expect the very best from our team. In return, our employees are given a rewarding career that allows them to reach their full potential.

It’s been such a rewarding experience working for EPS. I’ve been given the tools and support needed to succeed and reach my full potential.

Current Openings

Position
Location
Date Posted
Application deadline
  
Executive (Marine HR), Services India, Mumbai May 21, 2025 READ MORE
Executive (Marine HR), Services Singapore May 21, 2025 READ MORE
Superintendent (Fleet Optimisation), Telemetry Singapore May 9, 2025 READ MORE
Executive (Commercial Operations) (Contract) Singapore May 9, 2025 READ MORE
Corporate Secretary Singapore April 30, 2025 READ MORE
Executive (Marine HR), Joiners India, Mumbai April 30, 2025 READ MORE
Seafarers Care and Well-being Officer India, Mumbai April 30, 2025 READ MORE
Manager, Marine HR (Operations) India, Mumbai April 4, 2025 READ MORE
Analyst, Decarbonisation Singapore March 21, 2025 READ MORE
Superintendent (Operations) United Kingdom, London March 21, 2025 READ MORE
Executive (Operations), Containers/PCTC United Kingdom, London March 21, 2025 READ MORE
Executive (Marine HR), Planning India, Mumbai March 21, 2025 READ MORE
Executive (Marine HR), Crew Changes India, Mumbai March 21, 2025 READ MORE
Analyst (Operations), Projects Singapore March 21, 2025 READ MORE
Assistant Manager (Marine HR), Recruitment Singapore March 21, 2025 READ MORE
Assistant Manager (Marine HR), Operations Singapore March 21, 2025 READ MORE
Assistant Manager (Marine HR), Planning Singapore March 21, 2025 READ MORE
Executive, Fleet Electronics Singapore February 6, 2025 READ MORE
Superintendent (Technical) Singapore February 6, 2025 READ MORE
Superintendent (Operations) Singapore February 6, 2025 READ MORE
Executive (Marine HR), Planning Singapore February 6, 2025 READ MORE
Superintendent (Technical) Singapore May 26, 2024 READ MORE

Executive (Marine HR), Services

Location

India, Mumbai

Date Posted

May 21, 2025

Application Deadline

OVERALL SUMMARY

The function is responsible for overseeing the following aspects of the Marine HR Department:

  • Checking and Processing of disbursements for travel agents, manning offices, medical clinics and other vendors as required.
  • Administering the company’s Long Service Award program for ship-staff.
  • To support the department in maintaining a first-class administration system

AREAS OF RESPONSIBILITY

Flag licenses management (Liberian, Malta & Singapore).

  • Submit licenses applications and follow up till the issue of transitional / full term licenses and subsequent distribution of licenses to fleet.
  • Update and coordinate with Manning Offices on handling of flag licenses.
  • Update records on Compas / Danaos and follow–up deficiencies, if any.
  • Check and settle all related costs involved in licenses applicationReview, control allotment bank details and process monthly allotment for the vessels assigned.

Maintain a documentation system to always achieve, accuracy and ease of retrieval. This is attained by ensuring accurate and prompt scanning of documents both in this office and TPMI.

Document / Mail Distribution System.

  • Manage an efficient mail and document distribution system with all Manning Offices.
  • Collect and distribute ship staff mail received into respective vessels pigeon holes.

Determine and distribute the 10 years’ service award and the 20 years’ service award to eligible Ship Staff and follow up with necessary record keeping in Compas.

Provide administrative support to the Marine HR Department.

Monitor, review and propose improvements on all fiscal matters in Marine HR Department.

  • Verifying vendor’s charges and issuing all respective PO’s.
  • Evaluate the performance of all major vendors for cost competitiveness.
  • Verifying accounting codes and check ticket issuance date to ensure proper accounting codes are used to properly allocation of costs.
  • Monitor air tickets and ensure refunds are remitted promptly and analyze how to reduce refund cases.
  • Monitor un-used tickets and ensure such air tickets are returned promptly to travel agent.
  • Conduct department internal audits focusing on cost effectiveness of flight arrangement and crew changes.
  • Constantly review cost effectiveness in Marine HR and propose solutions to reduce / control cost.
  • Prepare periodic reports for submission to Manger (Marine HR) covering ticketing costs.

Assist in sending monthly summary reports to manning agent / manning office.

Calculate the agency / processing fee based on the sign-on / off date.

  • Verify and calculate statutory charges based on the contribution.
  • Review voyage / travel to the vessel to confirm hotel / transport charges in Compas.
  • Check domestic airfare charges by verifying embarkation and disembarkation status.
  • Request invoices for courier, advertisement, gifts, etc., and update the charges in Compas according to the invoiced currency.
  • Update all other monthly miscellaneous charges in Compas including costs incurred for Office briefing / visit / Office promotion Training invoices.

Assist in processing redemption of EPS Retirement Benefit Scheme

  • Request the pension list from the Person in Charge (PIC)
  • Consolidate the list and send it to Marine HR, Payroll team on a monthly basis.
  • Obtain approval from Manager (Marine HR) and Management.
  • Prepare an acknowledgment letter for DocuSign and send it to the respective Manning Agent / Manning Office.
  • Verify all documents after they are signed, scan, and archive each profile.
  • Send the documents to accounts for payment.

QUALIFICATION / EXPERIENCE

  • Minimum Degree in Accountancy or Commerce is preferred.
  • 1-2 years of relevant working experience, preferably in the shipping industry.
  • Good interpersonal and communication skills – spoken and written English
  • A team player who is hands-on and meticulous in his/her work and can deliver within tight deadlines.
  • Proficient in MS Office in particular MS Excel application
  • Working knowledge of Oracle Fusion will be advantageous.

 

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Services

Location

Singapore

Date Posted

May 21, 2025

Application Deadline

OVERALL SUMMARY

The function is responsible for overseeing the following aspects of the Marine HR Department.

  • Checking and Processing of disbursements for travel agents, manning offices, medical clinics and other vendors as required.
  • Administering the company’s Long Service Award program for ship-staff.
  • To support the department in maintaining a first-class administration system

AREAS OF RESPONSIBILITY

Sending monthly summary reports to manning agent / manning office.

  • Calculate the agency / processing fee based on the sign-on / off date.
  • Verify and calculate statutory charges based on the contribution.
  • Review voyage / travel to the vessel to confirm hotel / transport charges in Compas.
  • Check domestic airfare charges by verifying embarkation and disembarkation status.
  • Request invoices for courier, advertisement, gifts, etc., and update the charges in Compas according to the invoiced currency.
  • Update all other monthly miscellaneous charges in Compas including costs incurred for Office briefing / visit / Office promotion Training invoices.

Refinitiv Check /s Mettl Test

  • Asist in in providing data for newly recruited staff to Legal department to conduct World Check / Refinitiv checks.
  • Initiate Mettl Test links to newly recruited VMT. Scan and archive the Refinitiv and Mettl Test reports in the personal folder for VMT ranks.

Provide Compas access support including creation of new users.

EPS Retirement Benefit Scheme

  • Request the pension list from the Person in Charge (PIC)
  • Consolidate the list and send it to Marine HR, Payroll team on a monthly basis.
  • Obtain approval from Manager (Marine HR) and Management.
  • Prepare an acknowledgment letter for DocuSign and send it to the respective Manning Agent / Manning Office.
  • Verify all documents after they are signed, scan, and archive each profile.
  • Send the documents to accounts for payment

Administrative responsibility for Long Service Award (10yrs / 20yrs / 30yrs).

  • Get the fortnightly Compas report for eligible ship staff throughout the year.
  • Check each crew member’s entitlement for 10 / 20 / 30 years.
  • Send to the manager for verification.
  • Prepare a consolidated list / letter for management approval:
  • Scan and archive under the eligible staff’s profile.
  • Update the bonus in payroll module in Compas.
  • Send the letter to eligible staff to vessel, manning office by email.
  • Prepare confirmation/receipt letter for records and archive
    1. Purchasing Mementos and Distribution
      • Coordinate with the vendor for a quotation.
      • Get management approval.
      • Place the order based on the approval and ensure smooth delivery.
      • Distribute the watch / memento as per the opportunity.
      • Prepare and approve award letters and receipt letters for records.
      • Submit a check and balance report every three months.
    2. Beekeeper
      • After success connection send email to vessel, to request pictures.
      • As per the picture availability upload the awardees pictures in Beekeeper.

Ticketing

  • Send summaries to travel agents on a monthly and fortnightly basis.
  • Email job confirmations and coordinate with the Person in Charge (PIC).
  • Periodically liaise with the travel agent to upload invoices for payment closure.
  • Upon receiving confirmation from the travel agent, generate the necessary report.
  • Verify all booking codes and travel types individually and make the required adjustments.
  • Generate summaries from Compas in crew.travel.
  • Monitor unused tickets and ensure that such air tickets are cancelled.
  • Acknowledge as per the travel agent’s confirmation.
  • Send emails to accounts for payment processing.
  • For error bookings that do not interface with Oracle, coordinate with PIC, accounts, and IT.
  • Manually push all error bookings through Power BI to interface with Oracle.
  • Verify and confirm if the error bookings have interfaced with Oracle.
  • For incorrect invoicing, coordinate with the travel agent to revert amended invoices and upload them into crew.travel.
  • After double confirmation of interfacing and receiving the amended invoice from the travel agent, liaise with accounts to close for payment.
  • Send the payment report to the travel agent to check if any bookings are missing for payment.
  • Follow up as necessary for missing payments and redo the steps to close for payment.
  • Prepare periodic reports for expensive tickets.

Manning Agreements / Counterparty registration

  • Contact the concerned person and follow up as needed
  • Compliance approval to inform PIC

Reports

  • Generate monthly accruals to Finance Control (Fincon) team.
  • Submit full Report with chart for Manager (Marine HR) including review of tickets issued on higher fare.

Letter of Invitation

  • Update the master list record and obtain the reference number.
  • Generate the letter
  • Prepare for DocuSign for approval and once approved send to manning office / agent.

Review workflow for continual improvement and analyze and propose initiatives to reduce paperwork, streamline workflow, without compromising on efficiency and data integrity.

Provide administrative support to the Marine HR team.

QUALIFICATION / EXPERIENCE

  • Minimum Diploma in any field, preferably in Accountancy or Business.
  • 1-2 years of relevant working experience, preferably in the shipping industry.
  • Basic IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Good appreciation of cultural diversity
  • Good knowledge of Fleet Personnel operations process
  • Good people management skills.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Fleet Optimisation), Telemetry

Location

Singapore

Date Posted

May 9, 2025

Application Deadline

OVERALL SUMMARY

This role will act as Telemetry Team Lead and will oversee the end-to-end management of high-frequency sensor data collected from the company’s fleet of vessels. This role combines technical leadership, operational oversight, and cross-functional collaboration to ensure reliable data collection, transmission and quality that drive operational excellence and innovation.

AREAS OF RESPONSIBILITY

  • Lead and mentor a team of telemetry engineers, setting direction and prioritizing work to meet business objectives.
  • Oversee the design, implementation, and maintenance of telemetry systems for real-time vessel data collection and monitoring.
  • Collaborate with IT, Electronics and Technical teams to deliver data integrity and data quality that results to actionable insights from sensor data.
  • Develop and enforce best practices for data management, troubleshooting, and system optimization.
  • Drive continuous improvement initiatives for telemetry processes, tools, and team capabilities.
  • Prepare and present regular reports and recommendations to the internal stakeholders and the management.
  • Stay updated on emerging technologies and industry trends relevant to maritime telemetry.

QUALIFICATION / EXPERIENCE

  • Bachelor’s or Master’s degree preferably in Engineering, with strong understanding of Automation and Marine Engineering.
  • Minimum 5 years of experience in a similar field and/or experience with ship superintending, automation or electronics engineering.
  • Proven ability to lead, motivate, and develop high-performing teams within the maritime sector.
  • Project management skills and good understanding of software and data engineering.
  • Operating knowledge of various maritime automation and/or data acquisition systems.
  • Committed and responsible in meeting deadlines with excellent time management skills
  • Independent, outcome driven, organized and resourceful.
  • Good communication, negotiation, and interpersonal skills and can work efficiently with multicultural teams.
  • Excellent problem-solving, communication, and stakeholder management skills.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Commercial Operations) (Contract)

Location

Singapore

Date Posted

May 9, 2025

Application Deadline

OVERALL SUMMARY

The function is responsible for providing operational and administrative support to the Commercial Department, contributing to the smooth execution of its day-to-day activities.

KEY AREAS OF RESPONSIBILITY

  • Assist in the preparation of Sale and Purchase documentation, including corporate documents such as board minutes, powers of attorney, and related legalisation and notarisation processes. Liaise with Owners’ corporate offices in regards to execution of documents and administration.
  • Assist in flag registration processes and documentation. Liaise with flag registries and resident agents.
  • Update fleet information and maintain integrity of vessel records/database. File executed contracts and documentation such as recaps/charter parties.
  • Manage counterparty registrations and KYC clearances with EPS compliance team.
  • Coordinate commercial meetings and maintain the commercial calendar. Attend meetings and document minutes to ensure accurate record-keeping and follow-up.
  • Assist in other corporate governance and company administration duties to fulfill EPS organizational needs.
  • Any other duties as assigned by Superiors.

QUALIFICATION / EXPERIENCE

  • Advanced Diploma in the relevant field.
  • Minimum 2-3 years of experience in a commercial, administrative, or operational support role, ideally in sectors like shipping, logistics, or corporate business operations.
  • Legal and/or corporate secretarial background preferred.
  • Knowledge of office applications, e.g. Microsoft Word, Excel, Outlook etc.
  • Strong attention to details.
  • Good organizational skills.
  • Experience with preparing and handling legal documents preferred.
  • Able to work both independently and as part of a team.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Corporate Secretary

Location

Singapore

Date Posted

April 30, 2025

Application Deadline

OVERALL SUMMARY

The function is to provide a range of company secretarial functions, ensure that the company and its affiliates comply with all legal and regulatory requirements, as well as maintain the highest standards of corporate governance.

AREAS OF RESPONSIBILITY

  • Oversee all matters pertaining to company formations and dissolutions, board resolutions, powers of attorney, approvals, corporate and regulatory filings, maintaining statutory registers, notarization and legalization of documents, and ensuring timely annual compliances with each company’s jurisdiction of incorporation.
  • Liaise with local and overseas Company Secretaries in relation to paragraph 3.1 above.
  • Manage the administration, maintenance and updating of all files and documents in the Company’s entity management system, Diligent Entities database.
  • Assist in monitoring key performance indicators and providing reports and updates as required.
  • Perform administrative duties, including record maintenance as required.
  • Any other duties as assigned by the Superiors.

QUALIFICATION / EXPERIENCE

  • Preferably ICSA qualification or holder of a recognised professional degree or appropriate tertiary qualification.
  • Minimum 5 years of corporate secretarial experience or background with focus on company law and corporate governance.
  • Experience and understanding of statutory obligations of companies in Singapore and other relevant jurisdictions.
  • Knowledge of compliance and anti-money laundering legislation is desirable.
  • Excellent verbal and written communications skills.
  • Ability to manage own workload and prioritise multiple deadlines.
  • Initiative and attention to detail.
  • Ability to work well under pressure.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Joiners

Location

India, Mumbai

Date Posted

April 30, 2025

Application Deadline

OVERALL SUMMARY

  • The function is to support the Marine HR Department in all activities concerning ship staff joining from India.
    • Ensuring above is done in timely, cost effective and respectful to the needs of ship staff
    • Ensuring all ship staff on board valid documents as required prior to their joining
    • Monitoring expenses and billing of vendors
    • Carrying out joining process of assigned vessels

AREAS OF RESPONSIBILITY

  • Follow up with crew lined up from the Compas event.
  • Verify seafarers’ national/flag documents as per STCW requirements to ensure all ship staff join with all required valid documents.
  • Process pre-joining medicals and issue a letter of undertaking to every joining seafarer with pre-existing medical conditions declared FIT by the company doctor.
  • Make arrangements for travel, visas and accommodation for the joiners.
  • Liaise with port agents regarding vessel schedules, OTB/LG, and meet-and-assist messages.
  • Update the manager if there is an excessive hotel stay.
  • Update the manager and operator if the travel cost is excessive.
  • Provide joining documents/contract papers to seafarers joining their respective vessels and hand over notes.
  • Ensure joiners go through the company manual and the latest fleet broadcast messages.
  • Scan crew documents to Compas.
  • Update crew sign-on/sign-off details on the DG website [Emigrate]. Update DG Sign off for all Indian seafarers within 15 days of their Sign off.
  • Arrange for medical examinations for crew members disembarking from chemical vessels.
  • Follow up on medical and P&I cases after seafarers return home and submit expenses promptly. Consult the manager on complex cases.
  • Conduct / arrange for the pre-joining briefing as per QSP 090.
  • Meet the team’s KPI within the designated timeframe.
  • To support women seafarers’ welfare with the Welfare Office.
  • Conduct debriefing for all officers and engineers as required by the Company and update in Compas.
  • Undertake any additional responsibilities as directed by the management.

QUALIFICATION / EXPERIENCE

  • Min Degree Holder or Diploma holder with Shore experience in crewing for 2 years.
  • Preferably 1-2 years’ experience with crew related matters onboard ships or ashore
  • Sailing experience with EPS preferred
  • Basic IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Good appreciation and dealing of cultural diversity

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Seafarers Care and Well-being Officer

Location

India, Mumbai

Date Posted

April 30, 2025

Application Deadline

OVERALL SUMMARY

The Seafarers Care and Well-being Officer is responsible for ensuring the physical, mental, and emotional well-being of seafarers employed in EPS Fleets. This role involves developing and implementing programs, policies, and support services to promote a positive work environment, address the specific needs of seafarers, and provide assistance in times of difficulty or crisis.

AREAS OF RESPONSIBILITY

  • Well-being Program Development
    • Develop and implement comprehensive well-being programs and initiatives to support the physical, mental, and emotional health of seafarers. This includes organizing workshops, training sessions, recreational activities, and stress management.
    • Manage EPS crew-related well-fare programs such as Long Service Award program, Scholarship programs, sending the birthday wish messages, and crew performance bonus etc. Promote the crew participation in Beekeeper.
  • Policy and Procedure Development
    • Create and maintain policies, processes, and procedures related to seafarers’ care and well-being, ensuring compliance with maritime regulations, industry standards, and best practices.
    • Develop protocols for addressing medical emergencies, crisis intervention, conflict resolution, and gender-specific needs.
  • Wellness Assessments and Surveys
    • Conduct regular assessments and surveys to evaluate seafarers’ well-being, satisfaction levels, and areas for improvement.
    • Gather feedback from seafarers through anonymous surveys, focus groups, and one-on-one interviews to identify emerging trends and tailor support services accordingly.
  • Support Services Coordination
    • Coordinate access to a range of support services for seafarers, including medical care, counselling, family assistance, and emergency response.
    • Serve as a point of contact for seafarers to raise concerns, seek assistance, and access confidential counselling and support when needed.
  • Women Seafarers’ Support
    • Provide specialized support and assistance to women seafarers, including addressing gender-specific concerns, promoting gender equality, and ensuring a safe and inclusive work environment.
    • Serve as a designated contact person for women seafarers to raise concerns, grievances, and seek guidance on issues related to their well-being.
  • Training and Awareness Initiatives
    • Conduct / develop training sessions and awareness programs for seafarers and crew members on topics such as mental health awareness, stress management, conflict resolution, and gender sensitivity.
    • Promote a culture of well-being, mutual respect, and support among crew members onboard ships.
  • Crew Complaints and Grievances
    • Follow up on crew complaints and grievances, including cases reported on Whispli, ensuring timely and appropriate resolution.
    • Maintain clear documentation of complaints, actions taken, and resolutions while preserving confidentiality.
    • Provide confidential counselling and support services to seafarers facing personal or work-related challenges and offer guidance, resources, and referrals to external support services as needed.
  • Family Assistance Programs
    • Follow up on crew complaints and grievances, including cases reported on Whispli, ensuring timely and appropriate resolution.
    • Maintain clear documentation of complaints, actions taken, and resolutions while preserving confidentiality.
    • Provide confidential counselling and support services to seafarers facing personal or work-related challenges and offer guidance, resources, and referrals to external support services as needed.
  • Compliance and Reporting
    • Ensure compliance with relevant maritime regulations, industry standards, and international conventions related to seafarers’ care and well-being. Maintain accurate records, documentation, and reporting mechanisms for tracking well-being initiatives, incidents, and outcomes.
  • Complete any other tasks and assignments given by the Management to support the overall well-being and safe and efficient operation of EPS vessels.

QUALIFICATION / EXPERIENCE

  • Bachelor’s degree in psychology, social work, public health, maritime studies, or a related field
  • Previous experience in counseling, social services, healthcare, or maritime operations, preferably in a seafaring or maritime environment.
  • Strong interpersonal skills and empathy, with the ability to build rapport and communicate effectively with individuals from diverse backgrounds.
  • Knowledge of maritime regulations, industry standards, and best practices related to seafarers’ care and well-being. Ability to work independently, prioritize tasks, and handle sensitive and confidential information with discretion.
  • Certification in counseling, crisis intervention, first aid, or related areas is desirable.
  • Fluency in English (additional languages a plus) with excellent public speaking skills.
  • Willingness to travel and work flexible hours, including weekends and holidays, as needed.
  • Excellent in Microsoft Office Suite, including Word, Excel, and PowerPoint, with the ability to effectively utilize these applications for documentation, data analysis, and presentations.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Manager, Marine HR (Operations)

Location

India, Mumbai

Date Posted

April 4, 2025

Application Deadline

OVERALL SUMMARY

  • The function is to support and complement Marine HR, Operations Department in all activities.
  • By following these steps, a Manager, Marine HR (Operations) can effectively prepare for and manage and ensure operations are streamlined and efficiency is maximized.
    • Coordinating with Marine HR, Operations Department and Supervisors and overseeing crew changes to vessels in a manner that is timely, cost-effective way.
    • Always to ensure seamless operations
    • Always to ensure, EPS Procedures are followed up.
    • As and when required, to extend job support to Supervisors / Vessel operators.
    • Detailed analysis and discussion on all critical issues for successful implementation
    • Pilot testing to identify and resolve any / all issues.

AREAS OF RESPONSIBILITY

  • Planning and coordination of Crew changes Cost effectively.
    • All the crew changes need to be planned in advance in order to arrange cost-effective changes.
    • Need to review the crew movements with concern Team leader to control the cost.
  • Well-being cases
    • Always to ensure to attend / give priority on seafarers Well-being.
    • It has to be promptly escalated to Manager, Marine HR
  • Marine HR, Operations
    • Promptly respond and follow up with medical situation on board – minor, major, emergencies, injuries that occur onboard to ensure appropriate medical care is provided to concern ship staff in close coordination with the ship, company Doctor, shore medical facilities, office staff and local agents.
    • Review ashore doctor visit charges and obtain approval from Marine HR Manager where required.
    • Ensure on board Ship staff always hold valid Flag Documents. Require to coordinate with Supervisors to review their respective teams vessels Flag Documents status. To ensure all the Ship staff MUST hold valid Flag Documents during tenure on board, until sign off from the vessel.
    • Effectively communicate and address concerns with onboard ship staff when there are unavoidable delays in their reliefs. With on priority. Always need to coordinate with Manager, Marine HR closely.
    • In all critical situations, proactively communicate with the Master, Chief Engineer, and relevant ship staff. Simultaneously, coordinate with all stakeholders including the Manager, Marine HR team, port agents, and travel agents to ensure a comprehensive and effective response.
    • Coordinate with all the stakeholders – vessel operators, Supervisors, Marine HR team and operations to ensure Officers’ Matrix in compliance with the industrial requirements.
    • All the noncompliance needs to be informed to concern Marine HR promptly for necessary mitigation.
    • Updating CDI (Chemical Distribution Institute) Matrix – All LPG / Chemical vessels, which is under CDI, needs to upload every 1st and 15th of each month.
    • Need to review all major crew change costs and obtain approval from Marine HR Managers
    • Coordination for CTM (Cash to Master) approval and obtain approval from the commission exceeding 2.5% from Manager, Marine HR.
    • Review and assist tasks carried out by the Supervisors and vessel operators to ensure compliance with standards, adherence to procedures, and overall efficiency.
    • Conduct crew change proforma negotiation for major crew change cost and new Port agents
    • Arrange Weekly, Marine HR Operations meeting with Supervisors / vessel operators.
    • Ensure all the Shipboard Application Queries under Marine HR Operations are addressed and closed in the timely manner and in compliance with EPS QSM system.
    • Coordinate approval from Marine HR Manager for family carriage / visit request from the ship staff.
  • Major Medical / Emergency / Injury
    • Manager – Marine HR, Operations will handle the case along with Manager, Marine HR and Marine HR Operations at Singapore.
    • Marine HR Operations at Singapore will initiate ‘Crew Medical Alert’ to Management and Insurance & Claims Department for serious medical cases.
    • Manager – Marine HR, Operations will coordinate with local Port agents for daily medical update and update Marine HR Management
    • Vessel operator role is limited to updating the medical tab time to time and flight booking, WhatsApp group, involving concern Manning office until Ship staff safely arrive home country.
  • Final Disbursements
    • Attending and clearing all Final Disbursements – EPS / DA Desk invoices within 10 days of receiving the invoices
    • To review each expense and wherever reallocation required need to alert Disbursement Section
    • All the Final expenses need to be captured under concern vessels COMPAS Event for future reference.
    • Coordinate with Manager, Marine HR weekly basis for Disbursement invoices approval for value more than USD 10000/-
    • Coordinating with concern Port Agents to get the Final Invoice upon completion of Ship staff change in order to clear the Final Disbursements and capture the expenses within stipulated time.
  • ALERT to Manager, Marine HR
    • All the critical cases to call Manager, Marine HR irrespective of time for immediate decision.
    • Major medical issues, on board Flag inspection issues, on board resignation and any unpleasant situation on board to ALERT Managers, Marine HR.
    • To ensure to keep Manager, Marine HR updated, all unusual movements related to crew change.
    • Need to forecast and ALERT Manager, Marine HR on Issues
  • REPORT collation / submission
    • Require to coordinate with respective Team leaders in order to collate above each tasks in coordination with vessel operator
    • Manager-Marine HR, Operations needs to review each task carefully for onward submission to Manager, Marine HR.

    • ##

      Task / report

      Weekly

      Fortnightly

      Monthly

      1

      Ongoing Medical

      X

      		    

      2

      Pending Shipboard Application queries

      X

      		    

      3

      P & I Medical Insurance

      		    

      X

      4

      Ship staff Overdue

      X

      		    

      5

      Lost baggage

       

      X

       

      6

      Monthly Intended Ship staff plan

       

       

      X

      7

      Monthly crew flag Documents

       

       

      X

      8

      Monthly crew change count / Data

       

       

      X
  • MR -Management review Data
    • Collating MR Data quarterly through COMPAS and submitting to Marine HR for Marine Management submission.
  • Team Training / Continuous improvement
    • Training Supervisor / vessel operators time to time for continuous improvement.
    • Always sharing Idea and seeking feedback
    • Sharing CASE study and reviewing with Supervisor / vessel operator in order to avoid repetition of similar issues and understanding / corrective Action.
    • Always emphasize the importance of handling on board crew members.
    • Core value / Market Goodwill of EPS community

QUALIFICATION / EXPERIENCE

  • Min Diploma (for local employees).
  • Minimum 10 ~ 12 years’ experience with crew related matters onboard ships or ashore.
  • Sailing experience with EPS preferred.
  • Any Under Graduation / Professional Degree preferred
  • Responsible for collecting data within system.
  • Actively take part in the team development phases of the tasks they work on.
  • Good time management for Scheduling deadlines, monitoring important tasks milestones and ensuring teams finish within specific deadlines are several responsibilities that depend on time management skills.
  • Strong leadership skills give the expertise to motivate Team members to collaborate, share and direct various processes for achieving objectives.
  • Basic IT knowledge, e.g., Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Good appreciation and dealing of cultural diversity good knowledge of Fleet HR processes and operations

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Analyst, Decarbonisation

Location

Singapore

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

  • This function will be responsible for managing carbon credit derivative trading activities, conducting carbon credit analytics, and overseeing the Fuel EU pooling, and running monitoring and monetisation of these activities. It also involves hedging strategies for biofuel feedstock and generating detailed reports on sustainability and Environmental, Social, and Governance (ESG) efforts.
  • Additionally, the position requires a comprehensive understanding of Carbon Scope 1, 2, and 3 to effectively manage the organisation’s carbon footprint within all regulatory and operational frameworks.

AREAS OF RESPONSIBILITY

  • Fossil Fuel and Carbon Credit Trading:

    • Execute and manage derivative trades related to carbon credits and Marine fuels.
    • Monitor market trends and regulatory changes affecting carbon trading.
  • Carbon Credit Analytics:
    • Analyse carbon credit markets to identify trends and opportunities.
    • Provide detailed reports and insights on carbon credit performance.

  • Hedging for Biofuel Feedstock:

    • Manage hedging activities to mitigate risks associated with biofuel feedstock.
    • Monitor market trends and adjust hedging strategies, as necessary.
  • Fuel EU Pooling, Monitoring, and Running:
    • Oversee the pooling of Fuel EU resources, ensuring compliance with regulations.
    • Monitor and manage the performance of pooled resources.
  • Monetisation of Pooling:
    • Develop strategies to monetise pooled resources effectively.
    • Track and report on the financial performance of pooling activities.
  • ESG Initiatives:
    • Promote and implement aggressive ESG strategies within the organisation.
    • Ensure compliance with ESG regulations and standards.
    • Support, analyse and report on the company’s carbon emissions across all scopes.

QUALIFICATION / EXPERIENCE

  • Degree or Diploma, preferably in environmental science, Sustainability, Finance, Economics or equivalent.
  • At least 1 year of relevant experience in ESG, EU Emissions Trading System (EU ETS), and carbon management. 
  • Strong understanding of Fuel trading, carbon credits, and related markets.
  • Familiarity in shipping and knowledge of industry practices.
  • Proficiency in carbon analytics and data interpretation.
  • Ability to manage fuel hedging activities.
  • Strong organisational and project management abilities.
  • Excellent analytical, critical thinking, reporting skills and communication skills, both written and verbal.
  • Strong commitment to sustainability and environmental responsibility.
  • Proficiency in relevant software and tools for carbon analytics and reporting.
  • Ability to work independently and as part of a team.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Operations)

Location

United Kingdom, London

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

  • The function is to manage the marine operations activities of vessels to achieve a safe & efficient carriage of cargoes, consistent with:
    • Our customer satisfaction and
    • Our responsibilities towards the health and safety well-being of our ship staff and the environment.

KEY AREAS RESPONSIBILITY

  • Comply with terminal and port rules and regulations and other marine industry mandatory rules & regulations.
  • Advice and assist Master in the preparation for Terminal Inspections.
  • Support the chartering desk and Master with information required for questionnaires, loadable and bunker requirements.
  • Responsible for ensuring vessel’s readiness to load the nominated cargo. To give tank cleaning advice to the Master in this regard.
  • Master to be assisted with compliance with the port/terminal expectations and regulations and other marine industry mandatory rules & regulations.
  • Research, study and review new and sensitive ports / terminals. Communicate port information to vessels, if necessary.
  • Provide Master with advice and confirm agreement / compliance with regard to the operational terms of the Charter Party (C/P).
  • Fill in chartering questionnaires and confirm Master’s calculated loadable.
  • Monitor vessel progress during voyage, including warranted loading quantities to optimize stow plan, weather and/or optimize the routing in compliance with C/P, speed, bunker consumptions, heating requirements, and final discharge.
  • Ensure time chartered vessels comply with C/P requirements and warranties.
  • Review load and discharge plans for all spot & time-chartered vessels (if necessary).
  • Evaluate and negotiate with agents and approval of proforma disbursement.
  • Review and approve supply of bunkers stemmed by bunker team to ensure there is sufficiency of bunker to perform the voyage (in addition to fresh water); arrange de-slopping if required.
  • Responsible for ensuring vessel’s readiness to load the nominated cargo. To give tank cleaning advice to the Master in this regard.
  • Arrange weather routing advice for vessels as necessary.
  • Assist the Masters with selecting the most appropriate routing for the voyage, in compliance with the C/P.
  • Review load and discharge plans for all spot & time-chartered vessels (if necessary).
  • Evaluate and negotiate with agents and approval of proforma disbursement.
  • Alert Manager/Assistant Manager regarding operational problems being encountered by the vessel during the voyage and update the progress of the voyage as necessary.
  • Provide timely advice to Charterers on vessel’s movements for customer satisfaction.
  • Attend to customer’s complaints and feedback promptly.
  • Research, study and review new and sensitive ports / terminals. Communicate port information to vessels, if necessary.
  • Ensure proper accounting of costs involved in the conduct of the voyage.
  • Ensure disbursement (both voyage and owners) are properly accounted and funded.
  • Monitor, review and analyze vessel performance and follow up with under- performing ships.
  • Manage, coach and motivate Operation Executive / Senior Executive to perform on the job.
  • Conduct operations briefing in office (when assigned) for Senior Officers before they join vessels.
  • Assist to address and verify gaps as highlighted in NCR, inspections with special attention to MOC / Charterer requirements.
  • Plan, attend and report findings pertaining to routine inspection / audit assignments to vessel.
  • Coordinate with SQV with regard to any implementation of quality, health, safety and environmental initiatives.

QUALIFICATION / EXPERIENCE

  • Certificate of Competency (Master Class 1)
  • 6 months command experience on relevant type of vessel or 3 years’ experience as a Chief mate on relevant type of tankers or 2 years’ shore experience as a Superintendent.
  • Good negotiation skills
  • Incident / Investigation and reports making
  • Sire / Navigation audits skills.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Operations), Containers/PCTC

Location

United Kingdom, London

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

  • The function is responsible for fulfilling the Charter Party requirements of the time charter/Voyage fixtures (as applicable), maintaining our reputation as a ‘Shipper of Choice’ and customer satisfaction while keeping Owner / Manager related expenses within acceptable levels.
  • A good knowledge of Charter party terms and conditions is mandatory.

AREAS OF RESPONSIBILITY

  • Read all messages pertaining to individual vessels and alert Superintendent/Manager Operations, Chartering Officers, Technical, Disbursement/Billing Coordinator and Insurance & Claims Department of matters that warrant their attention.
  • Attend to all operational related queries / issues from internal and external customers/contractors.
  • Monitor Port Movements. Update IMOS operations module, Voyage Manager and Position list.
  • Plan, coordinate and monitor the pre-fixture and post fixtures requirements of the time charter fixtures: –
    • Pre-fixture

      • Assist Operation Superintendents/Manager and Chartering Officers to:

        • Prepare vessel description/Questionnaires
        • Issue delivery instructions
        • Prepare vessel for bunkering
        • Arranging Bunker/Condition survey
    • Post-fixtures
      • Review fixture recap and study Charter Party and Rider clauses.
      • Amend Base Charter Party as per Recap & file the updated one.
      • Prepare Charter Party highlights for the Master.
      • Executing the T/C as per Charter Party.
      • Cargo – OOG / DG approval in consultation with Superintendent/Manager.
      • Monitor Sailing Reports and highlight to Superintendent/Manager if any issues/areas of concerns are cited.
      • Attending to requests and queries from Charterers/Brokers/vessels/Third parties.
      • Maintain IMOS voyage reporting forms.
      • Monitor voyage performance – bunker consumption as per CP.
      • Follow with vessels / Charterers for stevedore damages.
      • Handling of cargo, break-bulk, OOG issues, reefer malfunctions.
      • Monitoring weather routing programs for optimal voyage planning and warn Masters as necessary.
      • Liaise with brokers / agents for voyage information.
      • Evaluation, Comparison, negotiation and appointment of local agents & Bunker/Condition Survey Company.
  • Plan, coordinate and monitor the 3 phases of time charter (pre-time charter, during time charter and prior completion of time charter): –
    • Pre Time Charter
      • Send charter party to Master at the earliest possible.
      • Ensure delivery notices are served on time.
      • Provide Sailing instructions to the Master, where applicable.
    • During Time Charter
      • Obtain necessary LOI(s) when required.
      • Negotiate and appoint agent for husbandry matters.
      • Coordinate communication between parties involved in Charter.
      • Ensure Time Charter hire is billed promptly.
      • Prepare invoice for Charterer’s expense and bill them promptly.
      • Archiving of all messages pertaining to Operations during the Charter starting from Pre-Time Charter duration until Completion of time Charter.
      • Prepare Off hire/deviation statement, if any off hire/deviation during the Charter.
      • Carbon Intensity Indicator (CII) reporting to Charterers.
    • Prior Completion of Time Charter
      • Ensure redelivery notices are received on time.
      • Arranging Bunker/Condition survey
  • Other duties as specified below:
    • Arrange weather routing when confirmed by Operations Superintendent/Manager.
    • Liaise with Technical Department for technical attendance/survey and for all technical queries.
    • Liaise with Insurance & Claims Department for AWRP / Breach in INC / Claims etc when applicable.
    • Liaise with Security PIC when vessels require armed guards for HRA transit / or stowaway searches.
    • Appoint as and when required the following functions: Sea Pilots, Bunker Surveyors, Cargo Surveyors.
    • Crosscheck accuracy of updated port console by the Disbursement.
    • Other duties as required by Superintendent/Manager.

QUALIFICATION / EXPERIENCE

  • Diploma holder and above
  • 1-2 years relevant working experience and preferably 1 year of sailing stint onboard vessel
  • Basic IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Ability to work under pressure
  • Teamwork and time sensitive.
  • Preferably with shipping knowledge

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Planning

Location

India, Mumbai

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

The function is to oversee:

  • Handling Ranks in charge and assist in daily operations of the department.
  • The operations of EPS appointed Manning Offices so that Eastern Pacific’s Marine HR Department attains and maintains a first-class administration system.

AREAS OF RESPONSIBILITY

  • Review and forecast manpower requirements with Manager / Assistant Manager, Marine HR department
  • Plan, source and coordinate recruitment of ship staff to meet crew manning requirements. Process recruitment applications for ranks assigned.
  • Coordinate with the appointed manning offices worldwide to ensure their compliance in the following areas:
    • Company’s policies & procedures in Marine HR Department
    • All officers & crew employed are suitably qualified, experienced and certified as per STCW 95 Requirements.
  • Handle crew-related policy matters including coordination of crew evaluation, promotion, counseling, NTBR.
  • Coordinate with Crew Accounts and Manning office to process Sick Leave for rank handle signed off on medical grounds. Submit the total cost to the PIC in Head office, who will forward it to Insurance after collating costs from the vessel’s PIC.
  • Review / send the Seniority data for respective fleet assigned.
  • Identify the gaps and raise the requirements of Shortage as when required and prepare gap analysis reports.
  • Follow up the readiness of the seafarers with the manning offices and assign Ship Staffs accordingly.
  • Calculate wages for take-over vessels for all ranks except VMT Members, who joined in the shipyard until the vessel’s takeover.
  • Ensure Matrix compliance assignments are done for Tanker Fleet.
  • Liaise with Manning offices for New Applicant, discuss with Fleet Manager for the interview process upon receipt, and once approved, coordinate with the Manning office for readiness. Ensure the portfolio is updated in Compas and finalize the assignment of the ship staff.
  • Ensure crew changes are carried out in a manner that is effective, punctual, cost efficient and respectful of the needs of ship staff.
  • Review crew evaluations received from vessels and highlighting exceptions to Manager / Assistant Manager Marine HR.
  • Provide timely responses to vessel queries related to ranks handled, consulting with the   Marine HR Manager/Assistant Manager as required.
  • Review unassigned ship staff, assign those who are ready to join, and send the list every two weeks for discussion with the Deputy Manager regarding any performance or medical issues.
  • Follow up on LLP requests from crew members on leave. Obtain approval from the FPD Manager, coordinate with Crew Accounts for remittance, and inform the Manning office of the approval and remittance details.
  • Follow up on pension requests for assigned ranks and coordinate with the Manning office and Crew Accounts for approval and remittance. Keep the Manning office informed of the progress of the pension process and provide details of the remittance.
  • Prepare a monthly analysis report of Cooks and MSM recruited, and Messman promotions to Cook.
  • Perform any other tasked assigned by the Management.

QUALIFICATION / EXPERIENCE

  • More than 2 years Working experience in Marine HR portfolio is preferred
  • Good Knowledge of STCW, MLC 2006 and related marine regulations, crew management system and payroll process
  • Good organizational and communication skills
  • Proficiency in end-user applications (MS Word, Excel etc.)
  • Ability to work in the multinational and professional environment

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Crew Changes

Location

India, Mumbai

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY 

  • The function is to support the Marine HR Department in all activities concerning ship staff rotation, manning as per EPS standard headcount and cost-effective crew changes.
    • Arranging and overseeing crew changes to vessels in a manner that is timely, cost effective and respectful to the needs of ship staff.
    • Ensuring all ship staff on board has valid licenses / certifications all the time on board.

AREAS OF RESPONSIBILITY

  • Coordinate, oversee and execute the efficient and cost-effective crew changes (planned or urgent):
    • Arrange reliable and economic flights for all ship staff. Require to give the flight bookings to all travel agents via COMPAS flight booking (auto generate)
    • No Business class flight preferred for any Ship staff (including VMT -Vessel Management Team)
    • Ensure to arrange off signer’s flight destination as per COMPAS.
    • Change of destination / stop journey – Ensure to take prior approval from Team leader, Manager – Marine HR Operations.
    • Overstay after sign off – Ensure to take prior approval from Team leader, Manager – Marine HR Operations.
    • Any crew members sign off 30 days earlier than their COC (Completion of Contract) – Ensure to obtain signed early relief form and Archives under Contract.
    • Crew members request to family visit / friends during ships stay – Ensure to take prior approval from Team leader, Manager – Marine HR , (Operations), Marine HR Manager
    • Coordinate with Marine Operations team and ensure to get the agent details.
    • Ensure to send Crew change Proforma to Port agents and get the competitive rates.
    • Liaise with port agents for smooth crew changes and economical rates are charged by these agents without comprising on service quality rendered.
    • Ensure to update proforma cost in COMPAS Event. No crew change approval will be given without cost update.
    • Ensure to take approval from Team leader for all the crew changes.
    • Arrange suitable class of accommodation for ship staffs giving due recognition to the company’s policy of ‘Rest & Respect’.
    • Liaise with Manning Offices to ensure all arrangements facilitating ship staff joining a vessel is handled adequately and appropriately.
    • Ensure to notify the manning office at least 7 working days in advance about the crew change. All liner trade (Container and Car carriers), ensure to update Manning office 10 working days in advance.
    • Any last moment notice needs to be mentioned with the reason.
    • 25% crew change message -When change more than 25% crew change Ensure to send 25% message to vessel, Operations and Technical Supt. copied.
    • Ensure to obtain Provisional Handing Over Notes from vessel 7 working days in advance and forward to Manning office for distribution to the joiners. Archive the Provisional Handing Over Notes under joiners / off signers Personal → Handing Over Note
    • Change of Command message -Ensure to Archive under Joiner / Off Signer Master Voyage Docs → Change of Command.
    • Off signers’ early relief / deduction – Basis early approval and Marine HR remarks, ensure to deduct applicable amount and keep EPS Crew Accounts in loop.
    • All the Oil major Inspection reports required to be forwarded to Marine HR Manager via teams.
    • Ensure to send a thank-you message when crew members get delayed for more than 14 days.
  • Ensure provision of immediate and appropriate medical attention as and when required or reported by the vessel:
    • Minor Medical
      • Ensure to forward minor medical cases to Company Doctor in Mumbai, copying respective group / EPS Marine HR / Marine HR Manager and vessel.
      • Minor Medical include Dental issues, Fever, Headache, Weakness, Skin rashes etc.
      • Ensure to coordinate with Team leader / Manager, Marine HR Operations for all the medical cases.
      • Require opening the Medical tab in COMPAS as soon as receiving the medical message from vessel
      • Update all communication / Pictures / Medicine list promptly in Compas.
      • Archive all the email communication between vessel, Company Doctor, and office in Compas promptly
      • Monitor medical condition regularly, every 2nd or 3rd day and update the medical tab
      • Based on crew members’ medical developments, ensure to consult with the Master regarding fitness. Update the Medical tab and close it accordingly. Archive messages in the medical tab folder.
    • Major Medical
        • Ensure to forward Major medical cases to Company Doctor in Mumbai, copying respective group / EPS Marine HR / Marine HR Manager and vessel.
        • Major Medical includes Chest pain, High Fever, Lower Abdomen Pain etc.
        • Ensure to coordinate with Team leader / Manager, Marine HR Operations for all the medical cases.
        • Require opening the medical tab in COMPAS as soon as receiving the medical message from vessel
        • Update all communication / pictures / medicine list promptly in Compas.
        • Archive all the email communication between vessel, Company Doctor, and office in Compas promptly
        • Monitor medical condition regularly, every 2nd day and update the medical tab.
        • Coordinate with the vessel for latest medical developments and discuss the need for an ashore doctor visit
        • Ensure to get the cost / Hospital or Clinic details, distance etc. from local Port agents.
        • Based on crew members’ medical developments, ensure to consult with the ashore Doctor and obtain FIT TO WORK remarks in PC02 medical form. Update the Medical tab and close it accordingly. Ensure to Archive the message into medical tab folder.
        • If medically unfit, ensure to obtain the FIT TO FLY CERTIFICATE from the local Doctor.
        • If medically unfit and require hospitalization, handover the medical case to Team leader
        • Ensure to prepare Medical Insurance file and collate supporting invoices and all other documents from port agents.
        • Marine HR PIC at Singapore office will initiate ‘Crew Medical Alert’ to Management and Insurance & Claims Department for serious medical cases where staff needs to be hospitalized or vessel diversion is required.
    • Major Medical / Emergency / Injury
      • Manager, Marine HR Operations will handle the case along with Marine HR Manager and Marine HR PIC in Singapore.
      • Marine HR PIC at Singapore will initiate ‘Crew Medical Alert’ to Management and Insurance & Claims Department for serious medical cases.
      • Ensure to update medical tab and archive all the email messages.
      • Manager, Marine HR Operations will coordinate with local Port agents for daily medical update and update Marine HR Management
      • The Executive Marine HR (Operations) role includes updating the medical tab regularly, booking flights, managing the WhatsApp group, coordinating with the concerned Manning office, and updating the Manning office with flight details. Ensure to prepare Medical Insurance file and collate supporting Invoices and all other documents from Port agents.
  • Ensure all ship staff on board has valid licenses / certificates, in compliance with manning and statutory requirements.
  • Update records promptly and accurately in department database (BULK MOVEMENTS IN COMPAS).
  • Shipboard application attended timely
    • Attend to all ship staff queries and ensure replies are sent to each sender promptly in compliance with QSM requirement
    • Category like Extension and or any early relief -Require coordinating with concern Manning office before approaching Marine HR PIC
    • All the queries need to be attended to 72 hours upon receipt
  • Office briefing
    • Plan and arrange office briefing at EPS head office for Masters / Chief Engineers joining vessels as required by company’s procedures.
    • All New hire Masters / Chief Engineers should attend 2 days (full working days) prior joining.
    • Ensure that Masters / Chief Engineers get provisional handing notes prior departure home country.
    • Ensure to update concern Manning office timely to process Singapore / UK visa whichever required.
  • Office debriefing / visit
    • VMT (Vessel Management Team), Junior officers, Cadet – Whenever, they disembark the vessel at Port Singapore, ensure to check with Marine HR PIC in Singapore and arrange their Office debriefing (case to case) and office visit during working day / hrs. Need to check via respective teams’ folder and confirm this.
    • Once Marine HR PIC confirms, need to update the vessel.
  • Online briefing
    • VMT (Vessel Management Team) cases, where operations / technical team requests an online briefing prior joining with concerned Office Superintendent
    • Marine HR Operations vessel PIC is required to coordinate with the Office Superintendent to schedule a suitable time and then coordinate with relevant VMT member through the Manning office to arrange the online briefing.
    • Preferably use Microsoft Teams for the online briefing as it allows for scheduling at an agreed time and sending the link to the Superintendent
    • Compas briefing tab update: Navigate to: Training >> Activities
      • For EPS SG vessels: Select EPS SG Ops Supt / Mgr. Online Pre-Joining Briefing or Select EPS SG Tech Supt / FM Online Pre-Joining Briefing
      • For EPS UK Vessels: Select EPS UK Ops Supt / Mgr Online Pre-Joining Briefing or Select EPS UK Tech Supt / FM Online Pre-Joining Briefing
      • In the remark section include the following note: Online Pre-Joining Briefing carried out by Supt. (Name)
  • Monthly ship staff plan
    • Ensure in compliance with “One consolidated crew change in a month”.
    • Ensure to send the intended ship staff plan for the following month to all vessels at least 30 days in advance, by the end of each month.
    • Follow QSP0904 staggering guidelines when arranging the consolidated crew change. Coordinate with Marine HR in advance regarding any missing relievers, using COMPAS chat and/or Teams folder.
  • Monthly crew Flag Documents:
    • Ensure that vessels comply by following up monthly on crew flag documents status and ensure all crew members hold valid Flag documents throughout their tenure on board.
    • Check the Full-term documents status in COMPAS
    • Coordinate with the relevant Manning office to obtain the renewed CRA (Certificate of Receipt of Application)
  • Documents checklist during vessels inspection
    • Ensure to check and verify the following documents with the vessel for on-board crew members prior to any Inspection (All Oil Major SIRE, CDI, PSC) / Audit (Internal / external)
      • Original valid Contract
      • Original Pre-joining medical reports
      • Pre-joining medical issued date, which should not be more than 2 months before the joining date.
      • Valid Flag Documents
      • Officers’ matrix -OCIMF / CDI (applicable for tanker, LPG, VLEC vessels)
    • Basis on the on-board ship staff members ‘COC (Completion of Contract) verify the full-term documents status in COMPAS.
    • Coordinate with the concerned Manning office to obtain the renewed CRA (Certificate of Receipt of Application)
  • Documents checklist for Brazil / Indonesia / UAE / Cape town / Australian ports
    • Always ensure compliance with the local port restrictions and regulations
    • SID – Seafarer Identity Documents – Whenever vessels are scheduled to call Brazilian Ports, ensure to check well in advance (before vessels arrival) regarding on board crew members’ SID status to ensure they hold valid / original SID with them on board.
    • Indonesia / UAE Ports –ensure that on board crew members have passport valid for more than 6 months to avoid any penalties.
    • Cape town and South African Ports – Whenever planning the crew changes, ensure to complete ISPS / vessels inward clearance at least 5 working days in advance.
    • Australian Ports – All the sailing members (including Superintendent / Technician) should hold a valid MCV -Maritime Crew visa.
  • Parallel sailing / Extra members on board
    • As and when a parallel sailing request comes from the vessel / Operations team, ensure to discuss with the team leader and obtain approval from Manager, Marine HR operations and Marine HR Manager. If required, involve Marine HR PIC to discuss and clear this matter
    • Ensure to submit Parallel sailing cost (wages)
    • During approval of extra members joining -Ensure to check with Marine HR PIC re manpower request confirmation. No Manpower, no joining
    • Extra members sign off / reliever requirements -Ensure to check with Operations / Technical and keep Marine HR PIC in loop.
    • Ensure to capture all expenses incurred for extra members during tenure on board (flight cost / all logistic cost). Wages will be calculated by the concerned Marine HR PIC
  • CTM (Cash to Master)
    • Always our first preference to supply CTM at Port Singapore then Fujairah.
    • Whenever vessels trading in different location, ensure to supply CTM at convenient Port.
    • Convenient Port
      • Ensure agents are cleared our Counterparty compliance in our system.
      • Commission charges – Should not exceed 2.5% message.
      • If charges are more than 2.5% -Approval required from Manager, Marine HR Operations and MARINE HR Manager
      • Always ask vessel to make maximum home allotment and restrict cash advance.
  • Officers’ matrix
    • Ensure to follow Officers Matrix of the vessel where we arrange Matrix officers change.
    • As and when we arrange Officers change, require updating Officers matrix and cross verify with Master.
    • Upon completion of Ship staff change, ensure to send Officers matrix to vessel. Always send only OCIMF matrix
    • Ensure to get full seas time details of on-board officers. Missing details need to be checked with vessel and after receiving sea time details, ensure to Archive.
    • Prior any Inspection, updated Officers matrix required to be forwarded to vessel.
    • Ensure that all the Officers matrix are counter checked by Team leader before forwarding to vessel / Operations
    • All vessels – Tanker / LPG / VLEC Officers matrix updated Promptly under Q88 / OCIMF / CDI (specific vessels)
    • Ensure to update via Teams folder for vessels under CDI for necessary update.
    • Ensure to forward the Officers matrix to Operations when required.
  • DNV XML crew list
    • Ensure to send DNV XML crew list to vessel up on completion of crew change.

QUALIFICATION / EXPERIENCE

  • Min Diploma (for local employees).
  • At least 1-2 years’ experience with Marine HR operation (preferred)
  • Sailing experience with EPS (preferred)
  • Basic IT knowledge, e.g., Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Good appreciation and dealing of cultural diversity
  • Good knowledge of Fleet HR processes and operations

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Analyst (Operations), Projects

Location

Singapore

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY 

  • This function supports the Manager (Operations), Gas & Projects by assisting in data analysis and project management tasks. Responsibilities include analysing financial data (P&L) for each voyage, collaborating with IT to automate data collection and reporting, and enhancing operational processes through effective gap analysis and lessons learned from voyage reviews.
  • The function is also responsible for fulfilling the Charter Party requirements of the spot voyage and time charter fixtures, maintaining our reputation as a ‘Shipper of Choice’ and customer satisfaction while keeping voyage related expenses within acceptable levels.

AREAS OF RESPONSIBILITY

ANALYST

Data Analysis and Project Management

  • Data Analysis & Automation: Collect and analyse financial data (P&L) for each voyage; collaborate with IT to automate data collection and reporting for real-time insights.
  • Process Improvement: Capture lessons learned from each voyage review and refine operational processes to prevent future losses.
  • Contractual Gap Analysis: Assess losses due to contract (CP, towage, port expense) gaps and improve operational processes to bridge them.
  • Cost Optimisation: Review freight taxes and port rebates to maximise savings opportunities.
  • System Optimisation: Work with IT to implement voyage management tools that provide real-time data for better decision-making.
  • Customer Relationship: Maintain strong communication with customers, providing operational updates and addressing feedback.
  • Stakeholder Coordination: Coordinate with agents, charterers, and service providers to ensure high-quality service.

Voyage Management and Vessel Documentation

  • Read all messages pertaining to individual vessels and take action as required.
  • Monitor vessels movements and update on applicable software for Operations Module.
  • Archive all your vessel E-Mails on a regular basis using Voyage File.
  • Responsible for executing voyage related activities starting from Pre–Fixture Planning stage to the Post–Fixture stage involving Claims and Demurrage submission.
  • Upkeeping of vessel trading certificates, plans and Q88 information.

Spot Voyages

  • Pre – Fixture:
    • Liaise with Chartering Officer in answering to Charterer’s
    • Send vessel’s Q88, trading certificates and fill up questionnaires as required by Charterer’s and send it to
    • Ask vessel for stowage plan and send it to charterer’s after getting the same approved from the Operations
    • Completing online surveyors and Questionnaires on various platform when required.
  • Vessel Fixed and Subjects Lifted:
    • Get the Fixture Recap from Chartering Officer and study the same along with the C/P and Rider Clauses.
    • Forward the Fixture Recap + Riders + Base CP to the vessel.
    • Liaise with brokers to get the voyage orders (including narrowed laycan if applicable) and forward the same to Master after going through it and making sure that the same is in line with the Recap.
    • Follow up with Master for the final stowage plan and forward the same to Charterer’s after approval by the Operations Superintendent.
    • Appoint Agents as required via Outsourcing company.
    • Obtain the authorisation from the Fleet GM/his designate for making timely PDA remittance to the agent’s account.
    • Execute the voyage while always ensuring that legal aspects and liabilities are complied with.
    • Provide proceeding instructions to Master as to what speed / consumption the vessel should comply with.
    • Follow up on discharge orders and Letter of Indemnity (LOI) with the brokers.
  • On Voyage Completion – Post Fixture:
    • Ensure all Cargo Documents have been received from the Agent and Master.
    • Calculate Demurrage and Submit to Post Fixtures as required.
    • Reimbursement of Claims from Charterer’s if any.
    • Prepare Voyage Result of vessel and submit to Operations Manager.

Time Charter

  • Pre Time-Charter:
    • Liaise with Commercial for all pre-fixture queries and provide all Certificates, Questionnaires as required.
    • Send C/P + General Time-charter and Delivery instructions / certificates templates to Master.
    • Ensure Delivery Notices are served on time.
  • During Time Charter:
    • Obtain necessary LOI(s) when required.
    • Negotiate and appoint Agents for husbandry matters. Arrange for PDA remittance if required.
    • Coordinate communication between parties involved in Charter.
    • Ensure Time Charter hire is billed promptly.
    • Also ensure Bunker ROB’s and other items as per C/P are billed.
    • Submit / Complete questionnaires as required by charterers during their voyage fixtures.
    • Carry out compliance checks / STS clearance as required.
  • Prior Completion of Time Charter:
    • Ensure delivery notices are served in line with C/P hire period.

Other Duties

  • Update TIME-Bar for all your vessels.
  • Appoint Owner’s Agent and arrange PDA remittance as and when required.
  • Liaise with Insurance Department as and when a vessel enters War Risk Area keeping them informed if the same in on Owners A/C or Charterer’s A/C.
  • Liaise with Security regarding embarkation and disembarkation of Security Guards.
  • Appoint Pilot, Local Superintendent, Bunker Surveyor as and when required.
  • Obtain various LOI(s) from Charterer’s as required.
  • Initiate Freight Billing (To be done once signed Bill of Lading and firm discharge order is available).
  • Update IMOS system promptly.

QUALIFICATION / EXPERIENCE

  • Degree or Diploma, preferably in Data Science, Business Analytics or equivalent.
  • 1-2 years relevant working experience in Data Analysis.
  • Experience in maritime industry would be an added advantage.
  • Proficient in data analytics and statistical tools such as Microsoft Excel (PivotTables, VLOOKUP, and macros), Power BI, Tableau, SPSS Statistics, Minitab and JMP.
  • Strong communication skills in English, both verbal and written.
  • Capable of managing stress and maintaining productivity under pressure.
  • Effective team player, responsive to team needs and deadlines.
  • High attention to detail in data management and reporting.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

  •  
SUBMIT YOUR CV

Assistant Manager (Marine HR), Recruitment

Location

Singapore

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY 

  • This role is to oversee:
    • Coordinate the daily recruitment activities for hiring of seafarers for the fleet from EPS appointed Manning Offices.
    • Review and forecast manpower requirements with Marine HR Manager and prepare manpower requirements for the fleet basis internal promotions accounted for.

AREAS OF RESPONSIBILITY

  • Plan, source and coordinate recruitment of ship staff to meet fleet manpower requirements. Process recruitment applications when required for all ship staff positions including Senior Officers, Senior Engineers.
  • Collaborate with designated manning offices globally to ensure their adherence to the following requirements:
    • Company’s policies & procedures in Marine HR Department
    • All officers & crew employed must be qualified, experienced and certified as per STCW 95 requirements. Additionally, appropriate in-house courses or external training will be arranged as needed.
  • Manage interview schedule, arrange interviews with respective Fleet teams.
  • In conjunction with line manager, develop a manpower strategy, ensuring Company Key Performance Indicators are incorporated.
  • Directly responsible for the management, implementation, and compliance of the manpower strategy.
  • Ability to track submitted candidates, progress of overall recruitment activities.
  • Coordinate with Manning offices for new applicants. Upon receipt, discuss with the Fleet Manager regarding the interview process. After the interview is approved, coordinate with the Manning office for readiness, update the portfolio in Compas, and assign ship staff accordingly.
  • Collaborate with respective fleet teams to build and maintain a strong talent pool.
  • Screen and match candidates’ profiles against job requirements and company requirements, i.e. rank experience, vessel type, engine type etc. to ensure suitability.
  • Identity areas for improvements for recruitment process efficiency.
  • Responsible for data accuracy by the team member which includes new applications submitted in the crewing software.
  • Bi-weekly review of pending applications to ensure processing time is kept to a minimum.
  • Directly responsible for ensuring the assigned fleet has adequate union cover in place.
  • Conduct monthly manpower analysis, projections and prepare monthly and quarterly Marine HR KPI reports.
  • Prepare data pertaining to recruitment for management review as needed.
  • Follow up on all relevant CBA terms, conditions, and changes.
  • Visit manning agents and conduct internal audits, if required.
  • Assist in preparing annual Cadet Intake plan and monitor the recruitment programs.
  • Enhance Compas by coordinating with the service provider, manning office, and Marine HR operations to address and resolve any issues in collaboration with the service provider.
  • Liaise with Manning Offices for Advertisement to be posted on social media like Facebook, Instagram and local recruitment Shipping News magazine and checking of Social Media account of Manning offices / Agents if advertisement are posted as per requirements.
  • Review the social media of the company Beekeeper if any post which is not suitable is highlighted to Marine HR Manager and also comments on posts done by Seafarers.
  • Undertake any additional responsibilities as directed by the Marine HR Manager.

QUALIFICATION / EXPERIENCE

  • More than 5 years Working experience in Marine HR portfolio (preferred)
  • Sailing experience (preferred)
  • Good Knowledge of STCW, MLC 2006 and related marine regulations, crew management system and payroll process
  • Good organizational and communication skills
  • Proficiency in end-user applications (MS Word, Excel etc.)
  • Strong leadership and team management capabilities
  • Ability to thrive in a fast-paced environment
  • Resourceful, proactive, and result oriented.
  • Good communication, interpersonal skills, strong team player

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Assistant Manager (Marine HR), Operations

Location

Singapore

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

This role is to assist Manager (Marine HR), Operations in Singapore to lead the global Marine HR operations team to ensure the seamless planning and cost-effective execution of end-to-end crew deployment / repatriation operations for the company’s global fleet. The role focuses on delivering timely crew rotations, managing travel logistics, and ensuring prompt resolution of crew-related issues, medical cases and incidents. With a strong emphasis on operational efficiency and adherence to regulatory requirements, the position ensures the achievement of Company Marine HR Operations related to KPIs and OKRs by optimizing processes, maintaining compliance, and driving innovation.

AREAS OF RESPONSIBILITY

  • Develop and implement long-term strategies for Marine HR Operations in alignment with organizational objectives. Identify and implement continuous improvement initiatives for HR operations, technology enhancements, and streamlined processes.
  • Monitor and ensure meeting the Marine HR KPIs for operational efficiency, crew welfare, and budget management.
  • Ensure timely and cost-effective crew changes across the fleet, minimizing downtime and operational delays.
  • Oversee medical care management for ship staff, providing critical decision-making during major incidents, emergencies, and repatriation.
  • Set and track measurable team objectives and KPIs aligned with corporate goals.
  • Ensure forward planning and execution of crew rotations while optimizing crew travel and logistics costs. Monitor and achieve Marine HR Operations related KPIs and OKRs
  • Oversee medical care management, including tracking medical cases, crew health assessments, and coordinating emergency cases and repatriations. Ensure the medical case are followed up and responded to in a timely manner.
  • Resolve escalated crew-related issues, including performance concerns, onboard disputes, crew complaints and industrial complaints. Ensure a maximum 24-hour response time for critical crew incidents.
  • Ensure full compliance with Flag State regulations, CDI standards, and international maritime labor conventions (MLC). Achieve 100% compliance with Marine HR related Flag and international regulations.
  • Monitor regulatory changes and proactively adjust operational policies to maintain compliance.
  • Serve as the primary crisis manager for major incidents, including industrial strikes, medical evacuations, or legal escalations etc. Maintain fully documented risk mitigation plans for all operational regions.
  • Prepare, track, and manage the Marine HR operations budget, ensuring financial efficiency and transparency. Ensure the DRC remains below the budget set for crew operations.
  • Perform financial analysis to identify cost-saving opportunities and ensure adherence to budget allocations.
  • Manage expense approvals and disbursement processes to maintain financial accountability.
  • Build strong partnerships with internal and external stakeholders, including vessel operators, port agents, Flag authorities, and maritime unions.
  • Develop and implement talent management planning, including recruitment, onboarding, training and career development for Marine HR operations team.
  • Build leadership pipelines and succession plans for key operational roles.
  • Mentor and train team members as needed.
  • Undertake any additional responsibilities as directed by the Management.

QUALIFICATION / EXPERIENCE

  • More than 5 years Working experience in Marine HR portfolio (preferred)
  • Sailing experience with EPS (preferred)
  • Good Knowledge of STCW, MLC 2006 and related marine regulations, crew management system and payroll process
  • Good organizational and communication skills
  • Proficiency in end-user applications (MS Word, Excel etc.)
  • Strong leadership and team management capabilities

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Assistant Manager (Marine HR), Planning

Location

Singapore

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

This role is to oversee:

  • Managing ranks in charge and assisting with Marine HR Manager in daily departmental operations in planning section.
  • Ensure EPS appointed Manning Offices operate efficiently to maintain a top-tier administration system for Eastern Pacific’s Marine HR Department.
  • Supervise ranks managed by the Executive Marine HR team member and report any issues related to staffing planning, medical, or performance etc. to the Marine HR Manager.

KEY AREAS OF RESPONSIBILITY

  • Review and forecast manpower requirements with Marine HR Manager and prepare gap analysis reports when required.
  • Plan, source and coordinate recruitment of ship staff to meet crew manning requirements. Process recruitment applications when required for all ship staff positions including Senior Officers, Senior Engineers, Junior Officers, Junior Engineer, Electrical Engineer, Gas Engineers, Rating including Galley ship staff.
  • Collaborate with designated manning offices globally to ensure their adherence to the following requirements:
    • Company’s policies & procedures in Marine HR Department
    • All officers & crew employed must be qualified, experienced and certified as per STCW 95 requirements. Additionally, appropriate in-house courses or external training will be arranged as needed.
  • Manage crew-related policy matters including crew welfare program, coordination of crew evaluation, promotion, counseling, NTBR etc.
  • Ensure Matrix compliance assignments are done for Tanker Fleet as stipulated in our QSM
  • Supervise the recruitment of Brazilian crew members and their deployment on Petrobras TC vessels to ensure compliance with RN06 regulations in Brazilian waters when necessary.
  • Coordinate with Manning offices for new applicants. Upon receipt, discuss with the Fleet Manager regarding the interview process. After the interview is approved, coordinate with the Manning office for readiness, update the portfolio in Compas, and assign ship staff accordingly.
  • Ensure that crew changes are conducted in an effective, timely, cost-efficient manner while respecting the needs of the ship’s personnel.
  • Coordinate with Fleet Ops teams and Marine HR Ops team to obtain necessary crew change approval from Charterers as required.
  • Review crew evaluations from vessels and highlight any exceptions to the Marine HR Manager. Respond promptly to vessel queries related to rank managed, consulting with the Marine HR Manager as necessary.
  • Coordinate readiness follow-ups with the manning offices and assign ship staff accordingly
  • Review unassigned ship staff for all fleets and ensure the appropriate assignments are planned for those ready to join in the timely manner and send the list every fortnight to discuss with the Marine HR Manager in case of any performance or medical issue.
  • Follow up with advanced LLP requests for assigned ship staff while on leave. Obtain approval from the Marine Manager, follow up with Crew Accounts for remittance, and keep the Manning Office updated regarding the request approval and remittance details.
  • Follow up on pension requests for assigned ranks and coordinate with the Manning office and crew accounts for approval and remittance. Keep the Manning office informed about the pension process and remittance details.
  • Coordinate with Crew Accounts and Manning office to process sick leave for crew members who signed off for medical reasons. Submit total costs to Insurance department after collating costs from the vessel’s PIC.
  • Accountable for maintaining Compass, overseeing Flights, and planning for new build deliveries. Wage preparation for ship staff joining at the shipyard until vessel takeover.
  • Provide the seniority information for the respective fleet.
  • Prepare data for management review as needed.
  • Enhance Compas by coordinating with the service provider, manning office, and Marine HR operations to address and resolve any issues in collaboration with the service provider.
  • Coordination with the manning office and Marine HR Ops for briefing at the Singapore office for Master and Chief Engineer, and training at the Singapore office for Chief Officer and First Assistant Engineer.
  • Monitor the completion status of Crew Queries for all fleet and ensure the queries are addressed in accordance with EPS QSM requirements.
  • Monitor VMT E-Appraisal statuses for all fleet vessels and ensure the completion status is more than 95%.
  • Manage the Long Service Award program for EPS fleets.
  • Review and oversee daily issues submitted by the Marine HR Operations Department, providing solutions for matters related to Marine HR planning.
  • Plan Sous Chef assignments and travel arrangements.
  • Coordinate with Marine HR Ops, planning teams, and Insurance department to manage P&I Medical case closures for all fleets.
  • Mentor and train team members as needed
  • Undertake any additional responsibilities as directed by the Management.

QUALIFICATION / EXPERIENCE

  • More than 5 years Working experience in Marine HR portfolio (preferred)
  • Sailing experience with EPS (preferred)
  • Good Knowledge of STCW, MLC 2006 and related marine regulations, crew management system and payroll process
  • Good organizational and communication skills
  • Proficiency in end-user applications (MS Word, Excel etc.)
  • Strong leadership and team management capabilities

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

  •  
SUBMIT YOUR CV

Executive, Fleet Electronics

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to ensure compliance with all regulatory requirements, including surveys to maintain fleet ships Global Maritime Distress and Safety System (GMDSS), Navigation equipment’s and communication systems. Ensure compliance with company procedures and processes as listed in company International Safety Management (ISM) manuals.

AREAS OF RESPONSIBILITY

  • Monitor the emails of assigned ships on a daily basis and promptly follow up on reports of faulty Navigation Equipment. Notify the Assistant Manager / Manager and discuss the necessary rectification action.
  • Coordinate with Fleet Managers/Technical Superintendent for the assigned ships to coordinate repairs, supplies, and surveys as required.
  • Prepare weekly / monthly reports on detailing the issues reported by ships and the corresponding rectification actions taken.
  • Comply with long-term service agreements, discounts and service tariffs when issuing purchase orders and making settlements for final invoices.
  • Ensure compliance with Planned Maintenance System (PMS) for the radio navigation equipment’s Key Performance Indicators (KPI) and Objectives and Key Results (OKR).
  • Follow up on ship certification for radio equipment for renewals and compliance.
  • Perform VDR data checks and playbacks as requested by teams.
  • Document service reports, update the follow-up list, maintain the radio navigation data base – all radio navigation equipment list, gyro service & annuals list, check the pre-survey form  Annual Performance Test (APT) and assist with paperwork for New Building / Takeover and handover.
  • Follow up and coordinate service arrangements, addressing any gaps as needed.
  • Assist with the preparation of project sheets.
  • Follow up on assigned projects as directed by the Assistant Manager / Manager.
  • For urgent/critical services/incidents, follow up outside office hours, weekends, and public holidays as required.
  • Undertake any other ad-hoc tasks assigned by the Assistant Manager / Manager.

QUALIFICATION / EXPERIENCE

  • Diploma in Electronic Engineering preferred or Marine Engineering
  • Preferably 1-2 years of experience in the marine industry
  • Experience in ship navigational equipment preferred
  • Basic IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Flair for numbers

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Technical)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to provide technical, management and consultancy expertise and support to ensure vessel fully comply with Class / Flag State / Major Oil Company requirements, attain sea worthiness for commercial deployment and to maintain our reputation as ‘Shipper of Choice’ in the industry.

KEY AREAS OF RESPONSIBILITY

  • Class and Flag State requirements fulfillment
    • Plan & monitor requirements for Class and Flag State Survey to ensure all certificates are valid
  • Maintenance and Repair
    • Attend to repair(s) of vessel and troubleshoot by providing technical expertise consultancy.
    • Monitor and manage Plan Maintenance Scheme (PMS) / Worklist for vessels.
  • Drydocking of vessel
    • Plan and review drydocking requirements / specifications and costing.
    • Assist in supervision of drydocking and monitor performance in terms of cost, quality and schedule.
    • Evaluate the drydocking for lessons learnt and closure of invoices with Technical Executive / Specialist.
  • Store / spare requisition
    • Evaluate store / spare requisitions and recommend for approvals by Fleet Technical Manager / Fleet Manager or Fleet General Manager / Technical Director.
  • Performance Management
    • Monitor, review and analyze running / drydock cost, bunker, lub oil (L.O.) consumption and provide report / recommendation to Fleet Technical Manager / Fleet Manager or Fleet General Manager.
    • Manage, monitor and review under-performing ships.
    • NCR
  • Technical Expertise Consultancy
    • Assist to address and verify defects as stated in NCR with special attention to MOC (where applicable) / Class / Charterer requirements.
    • Propose or review draft specification for new building / conversion / alternation to vessel for compliance to Class / Statutory requirements.
    • Plan and attend to routine inspection and audit of vessels and reporting.
    • Sale and Purchase Inspection.
    • Taking over of vessels.
  • Coordinate with MSQV in approving hotwork permit and initiatives implementation onboard vessels.
  • People Management
    • Coach and motivate Executive (Technical Services – Procurement) to perform on the job.
    • Oversee the welfare and management of ship staff in partnership with Fleet Personnel Department. This includes:
      • Briefing and debriefing of Masters, Chief Engineers and other senior officers
      • Conducting performance appraisals of Masters, Chief Engineers and other senior officers
    • Lead, develop and coach assigned Senior Officers on all matters (safety, technical, cost leadership).
  • Any other duties as assigned by Superiors.

QUALIFICATION / EXPERIENCE

  • Certificate of Competency (Class I) / Chief Engineer Foreign Going
  • Min 2 years’ experience as Superintendent in other companies OR
  • An ex-company employee with minimum 6 months as a Chief Engineer sailing onboard company vessel
  • Minimum 5 Years of Tanker experience is mandatory for Tanker Fleets.
  • Good negotiation skills.
  • Good people management skills. Past experience in staff reviews and monitoring of KPIs is required.
  • Good organizational and communication skills
  • Independent and resourceful,
  • Able to work under pressure to meet deadline.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Operations)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to manage the marine operations activities of vessels to achieve a safe & efficient carriage of cargoes, consistent with:

  • Our customer satisfaction and
  • Our responsibilities towards the health and safety well-being of our ship staff and the environment.

KEY AREAS OF RESPONSIBILITY

  • Comply with terminal and port rules and regulations and other marine industry mandatory rules & regulations.
  • Advice and assist Master in the preparation for Terminal Inspections.
  • Support the chartering desk and Master with information required for questionnaires, loadable and bunker requirements
  • Responsible for ensuring vessel’s readiness to load the nominated cargo. To give tank cleaning advice to the Master in this regard
  • Master to be assisted with compliance with the port/terminal expectations and regulations and other marine industry mandatory rules & regulations.
  • Research, study and review new and sensitive ports / terminals. Communicate port information to vessels, if necessary.
  • Provide Master with advice and confirm agreement / compliance with regard to the operational terms of the Charter Party (C/P).
  • Fill in chartering questionnaires and confirm Master’s calculated loadable.
  • Monitor vessel progress during voyage, including warranted loading quantities to optimize stow plan, weather and/or optimize the routing in compliance with C/P, speed, bunker consumptions, heating requirements, and final discharge.
  • Ensure time chartered vessels comply with C/P requirements and warranties.
  • Review load and discharge plans for all spot & time-chartered vessels (if necessary).
  • Evaluate and negotiate with agents and approval of proforma disbursement.
  • Review and approve supply of bunkers stemmed by bunker team to ensure there is sufficiency of bunker to perform the voyage (in addition to fresh water); arrange de-slopping if required.
  • Responsible for ensuring vessel’s readiness to load the nominated cargo. To give tank cleaning advice to the Master in this regard.
  • Arrange weather routing advice for vessels as necessary.
  • Assist the Masters with selecting the most appropriate routing for the voyage, in compliance with the C/P.
  • Review load and discharge plans for all spot & time-chartered vessels (if necessary).
  • Evaluate and negotiate with agents and approval of proforma disbursement.
  • Alert Manager/Assistant Manager regarding operational problems being encountered by the vessel during the voyage and update the progress of the voyage as necessary.
  • Provide timely advice to Charterers on vessel’s movements for customer satisfaction.
  • Attend to customer’s complaints and feedback promptly.
  • Research, study and review new and sensitive ports / terminals. Communicate port information to vessels, if necessary.
  • Ensure proper accounting of costs involved in the conduct of the voyage.
  • Ensure disbursement (both voyage and owners) are properly accounted and funded.
  • Monitor, review and analyze vessel performance and follow up with under- performing ships.
  • Manage, coach and motivate Operation Executive / Senior Executive to perform on the job.
  • Conduct operations briefing in office (when assigned) for Senior Officers before they join vessels.
  • Assist to address and verify gaps as highlighted in NCR, inspections with special attention to MOC / Charterer requirements.
  • Plan, attend and report findings pertaining to routine inspection / audit assignments to vessel.
  • Coordinate with SQV with regard to any implementation of quality, health, safety and environmental initiatives.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Planning

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The primary responsibility of this position is to serve as the central point of contact (PIC) for all Marine HR matters pertaining to the assigned vessels. Furthermore, the role involves providing support to Marine HR Managers across a range of activities including but not limited to recruitment, training, performance management, as well as forecasting and planning for all ranks, including Vessel Management Teams (VMT).

AREAS OF RESPONSIBILITY

Recruitment and Crew Management:

  • Monthly review crew requirements and provide updates to Marine HR Managers on recruitment needs. Maintain regular communication with manning offices and promptly respond to recruitment requirements monthly.
  • Support the recruitment process by screening and shortlisting crew applications received from manning offices.
  • Conduct comprehensive background checks, including verification of past employment history, to ensure compliance with company standards. Collaborate with manning offices to clarify license certificate statuses and address any significant medical issues.
  • Assist in scheduling timely interviews for eligible candidates.
  • Evaluate the recruitment flow and operational systems of manning offices for ongoing process improvement. Develop, implement, and assess initiatives aimed at continuously recruiting competent ship staff from diverse sources and recruitment channels.

Vessel Manning and Scheduling:

  • Plan, administer, and monitor Ship Staff rotation, pooling, and team migration for efficient manpower deployment and utilization.
  • Regularly review unassigned Ship Staff, plan the assignments for those ready to join, and submit a list every fortnight for discussion with the Marine HR Manager, addressing any performance or medical issues.
  • Coordinate with Manning office to ensure readiness of existing VMT Ranks, and upon readiness in all aspects, assign them to vessels with the approval of Fleet Managers / Operation Managers in compliance with company policies, procedures, STCW requirements, and relevant policies under QSP 0903 and the Manning Manual.
  • Compile and analyze manpower statistics and competencies to meet current fleet staffing requirements and anticipate manpower needs resulting from fleet expansion. Provide monthly reviews of VMT new hire requirements to the Marine HR Manager, considering the present fleet size and expected fleet additions or deletions over the next 12 months.
  • Evaluate potential promotion candidates into VMT ranks, taking into account fleet size and available VMT staff. Upon approval of New Hires received from Fleet/Technical Managers and the Marine HR Manager, send approval messages to the Manning offices and assign ship staff based on readiness.

Documentation / Process Compliance and Enhancement:

  • Maintain an efficient documentation system for all new hires and rejoinders, including qualifications, certifications, and experience, for reference, planning, and audit purposes.
  • Assist in ensuring accuracy in ITF renewals and documentation. Support the Marine HR Manager in handling crew management matters related to CBA and interactions with crew unions.
  • Ensure vessels meet MLC requirements and EPS manning standards at all times, promptly highlighting any non-compliance issues to the Marine HR Manager.
  • Administer, review, and enforce ISO procedures and requirements for Marine HR processes, including following up on NCRs and other ISO documentation and procedural requirements relevant to Marine HR activities.
  • Communicate and educate our appointed manning offices worldwide on the importance of compliance with Company procedures, zero tolerance policy (no license, no joining) on Marine HR management, and the necessity for all officers and crew to be suitably qualified, experienced, and certified as per STCW 95 requirements.
  • Coordinate with Crew accounts for remittance and keep the Manning office updated regarding LLP requests for VMT members on leave, obtaining approval from the Marine HR Manager.
  • Facilitate pension requests for VMT ranks, liaising with the Manning office and Crew accounts for approval and remittance, while ensuring the Manning office is updated on the pension process and remittance details.
  • Promptly address all ship staff queries related to Marine HR issues by providing timely responses to each sender, treating them as internal customers.
  • Oversee Compass and Flights upkeep, as well as planning for new build deliveries.
  • Assist the Marine HR Operator in coordinating changeovers of VMT staff with Fleet and Technical departments as required.

Training, Performance and Career Management:

  • Coordinate and organize Office Briefings for both New Hires and existing Masters and Chief Engineers in accordance with company requirements. Ensure that relevant departmental briefings are conducted promptly and efficiently.
  • Plan and manage office training sessions for eligible candidates aspiring to be promoted to the ranks of Master and Chief Engineer. This includes overseeing arrival formalities, arranging accommodations, and maintaining detailed records.
  • Review crew appraisals for VMT ranks and potential candidates for promotion to 2/O and 2A/E positions, identifying any exceptions and promptly reporting them to the Marine HR Manager for the next course of action. Monitor the completion status of E-appraisals for VMT ranks regularly and follow up with Fleet Managers, Technical Superintendent, Operation Managers and Operation Superintendents regarding any overdue reports.
  • Assist in reviewing crew evaluations for other ranks apart from VMTs and Promotable 2/O and 2AE from vessels as required and identify any exceptions and promptly reporting them to the Marine HR Managers for the next course of action.
  • Contribute to the planning and management of career and competency development for our pool of ship staff to establish an ‘Employer of Choice’ reputation in the industry.
  • Review and follow up on comments provided by Superintendents and Port Captains for necessary action.
  • Ensure timely responses to shipboard queries for VMT ranks and promotion-related inquiries for 2/O and 2A/E, consulting with the Marine HR Manager as required.
  • Assis if assigned in training and guiding other Executives in Marine HR team to perform their duties and responsibilities effectively.
  • Perform any other tasks assigned by the Management from time to time.

QUALIFICATION / EXPERIENCE

  • Min Diploma (for local employees)
  • At least 3 years’ experience with Marine HR related matters onboard ships or ashore
  • Sailing experience with EPS preferred
  • Adequate IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Good appreciation and dealing of cultural diversity
  • Good knowledge of Fleet Marine HR processes and operations

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Technical)

Location

Singapore

Date Posted

May 26, 2024

Application Deadline

The function is to provide technical, management and consultancy expertise and support to ensure vessel fully comply with Class / Flag State / Major Oil Company requirements, attain sea worthiness for commercial deployment and to maintain our reputation as ‘Shipper of Choice’ in the industry.
 

KEY AREAS OF RESPONSIBILITY

  • Class and Flag State requirements fulfillment
  • Plan & monitor requirements for Class and Flag State Survey to ensure all certificates are valid.
  • Maintenance and Repair
  • Attend to repair(s) of vessel and troubleshoot by providing technical expertise consultancy.
  • Monitor and manage Plan Maintenance Scheme (PMS) / Worklist for vessels.
  • Drydocking of vessel
  • Plan and review drydocking requirements / specifications and costing.
  • Assist in supervision of drydocking and monitor performance in terms of cost, quality and schedule.
  • Evaluate the drydocking for lessons learnt and closure of invoices with Technical Executive / Specialist.
  • Store / spare requisition
  • Evaluate store / spare requisitions and recommend for approvals by Fleet Technical Manager / Fleet Manager or Fleet General Manager / Technical Director.
  • Performance Management
  • Monitor, review and analyze running / drydock cost, bunker, lub oil (L.O.) consumption and provide report / recommendation to Fleet Technical Manager / Fleet Manager or Fleet General Manager.
  • Manage, monitor and review under-performing ships.
  • NCR
  • Technical Expertise Consultancy
  • Assist to address and verify defects as stated in NCR with special attention to MOC (where applicable) / Class / Charterer requirements.
  • Propose or review draft specification for new building / conversion / alternation to vessel for compliance to Class / Statutory requirements.
  • Plan and attend to routine inspection and audit of vessels and reporting.
  • Sale and Purchase Inspection.
  • Taking over of vessels.
  • Coordinate with MSQV in approving hotwork permit and initiatives implementation onboard vessels.
  • People Management
  • Coach and motivate Executive (Technical Services – Procurement) to perform on the job.
  • Oversee the welfare and management of ship staff in partnership with Fleet Personnel Department. This includes:
  • Briefing and debriefing of Masters, Chief Engineers and other senior officers
  • Conducting performance appraisals of Masters, Chief Engineers and other senior officers
  • Lead, develop and coach assigned Senior Officers on all matters (safety, technical, cost leadership).
  • Any other duties as assigned by Superiors.

QUALIFICATION / EXPERIENCE

  • Certificate of Competency (Class I) / Chief Engineer Foreign Going
  • Min 2 years’ experience as Superintendent in other companies OR
  • An ex-company employee with minimum 6 months as a Chief Engineer sailing onboard company vessel
  • Minimum 5 Years of Tanker experience is mandatory for Tanker Fleets.
  • Good negotiation skills.
  • Good people management skills. Past experience in staff reviews and monitoring of KPIs is required.
  • Good organizational and communication skills
  • Independent and resourceful,
  • Able to work under pressure to meet deadline.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV