On Shore

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On Shore

Eastern Pacific Shipping seeks out passionate professionals who thrive in a challenging, intense and highly rewarding environment. Our shore-based team is comprised of several departments such as Management, Human Resources, Legal, Corporate Services, Finance, Commercial, Operations, IT, Crewing and Technical.

EPS aims to attract, train and retain the very best. Our work is challenging and we expect the very best from our team. In return, our employees are given a rewarding career that allows them to reach their full potential.

It’s been such a rewarding experience working for EPS. I’ve been given the tools and support needed to succeed and reach my full potential.

Current Openings

Position
Location
Date Posted
Application deadline
  
Executive (Operations), Security Singapore December 8, 2025 READ MORE
Executive (Commercial) Singapore November 11, 2025 READ MORE
Executive (Marine HR), Crew Changes India, Mumbai August 15, 2025 READ MORE
Superintendent (Technical) Singapore December 6, 2025 READ MORE
Executive (Operations), Containers/PCTC Singapore December 7, 2025 READ MORE

Executive (Operations), Security

Location

Singapore

Date Posted

December 8, 2025

Application Deadline

OVERALL SUMMARY

1.1. The Security Coordinator is responsible for ensuring that vessels transiting piracy high-risk areas are provided with approved armed guards and that the highest security standards are maintained in accordance with the IMO and industry best management practices (MSC Res. 324(89), MSC.1/Circ.1339).
1.2. The role requires close coordination with relevant departments, vessels, and external contractors to support security arrangements, risk assessments, and incident communications. The Security Coordinator also assists in evaluating and auditing security service providers, monitoring market cost trends, and preparing regular management reports on the usage and cost of armed guards.
1.3. The position also requires monitoring of developing security scenarios and using the appropriate software to alert the management regarding the security exposure for the vessel and shore-based office staff.

2. AREAS OF RESPONSIBILITY

2.1  Coordination and Operational Support

  • Work closely with the Operations Department and CSO to coordinate and confirm the deployment of approved security guards for vessels transiting piracy High-Risk Areas (HRA).
  • Provide regular situation updates by circulating daily reports on vessels currently transiting or scheduled to transit HRAs.
  • Serve as the main point of contact for the Chartering and Operations Departments on all matters related to armed guards, including availability, costs, and deployment details.
  • Oversee the planning, coordination, and monitoring of armed guard embarkation, voyage activities, and disembarkation in accordance with Company procedures and Best Management Practices.
  • Support the completion of Oil Major security questionnaires for HRA transits and maintain accurate records of vessel hardening and preparedness data.

2.2. Compliance and Documentation

  • Ensure all vessels transiting HRAs fully comply with BMP guidelines and that Masters’ checklists and related documentation are updated and completed prior to each transit.
  • Review Charter Party clauses and requirements regarding the carriage of armed guards, ensuring Charterer obligations are met and required documentation is submitted.
  • Liaise with vessel Administrations and security providers to obtain necessary permits and coordinate timely embarkation and disembarkation of security guards.
  • Provide vessels with clear operational instructions on security guard procedures and communications with providers, agents, Charterers, and port authorities.

2.3. Monitoring and Voyage Oversight

  • Monitor vessel progress, reporting to authorities, and communications with security providers throughout HRA transits.
  • Keep relevant departments informed of vessel status through daily updates.
  • Upon completion of transit, ensure timely processing of invoices from security providers and agents, and provide operators with required documentation for Charterer billing.

2.4. Records and Cost Management

  • File and preserve all relevant communications and correspondence related to security operations.
  • Maintain accurate cost records (e.g., in spreadsheets) for owners’ and Charterers’ accounts.
  • Maintain cost agreements with security providers and reconcile them against actual costs after each transit to ensure transparency and accuracy.

2.5. Provider Audits and Evaluation

  • Assist in auditing new security providers and prepare evaluation reports for Management review.
  • Support regular due diligence audits of existing service providers involved in armed guard and ASEV (Armed Security Escort Vessel) services.

2.6. Security Intelligence and Communication

  • Monitor security-related information from government organizations, maritime administrations, industry sources, and reputable news channels.

Disseminate security updates and piracy incident reports to vessels and internal stakeholders through regular broadcasts.

2.7. Stowaway and Contraband

  • Coordinate stowaway search arrangements at high-risk ports using shore contractors, in line with P&I recommendations.
  • Arrange for contraband search where required and coordinate preventive actions to be employed.
  • Liaise with operators to ensure related costs are properly reflected in voyage accounts and that invoices are reviewed and processed promptly.
  • Prepare and submit quarterly and annual management reports covering armed guard usage, provider performance, stowaway search activities, and overall security costs.

3.  QUALIFICATION / EXPERIENCE

  • Diploma holder and above
  • 1-2 years relevant working experience
  • Good IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good knowledge of technical processes
  • Good negotiation skills
  • Ability to do analysis and reports.
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Executive (Commercial)

Location

Singapore

Date Posted

November 11, 2025

Application Deadline

OVERALL SUMMARY
This role is responsible for coordinating commercial and Sale & Purchase (S&P) activities with internal stakeholders and external partners to support business objectives.

AREAS OF RESPONSIBILITY

  • Assist in preparing and analyzing reports to principals on selected tonnage, providing insights on vessel performance and commercial outcomes to support decision-making.
  • Coordinate delivery documentation and related processes for the sale and purchase of selected tonnage, ensuring smooth transaction execution and compliance with commercial terms.
  • Support the S&P Manager in negotiations related to vessel sale & purchase and newbuilding projects, including coordinating information, preparing supporting documents, and communicating with brokers, Principals, and external counterparties.
  • Assist in managing and monitoring installment payments for Newbuilding projects, ensuring alignment with contractual milestones and maintaining effective communication with financial and commercial counterparts.
  • Perform any other duties assigned by Superiors.

QUALIFICATION / EXPERIENCE

  • Bachelor’s Degree in Maritime Studies, Business, Finance, or a related discipline
  • 1-2 years working experience preferably in various sectors of the shipping industry
  • Good working knowledge of excel spreadsheets and ability to understand financial modelling
  • Proficient in spoken and written English
  • Good understanding of Mathematics and preferably also financing principles

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

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Executive (Marine HR), Crew Changes

Location

India, Mumbai

Date Posted

August 15, 2025

Application Deadline

OVERALL SUMMARY 

  • The function is to support the Marine HR Department in all activities concerning ship staff rotation, manning as per EPS standard headcount and cost-effective crew changes.
    • Arranging and overseeing crew changes to vessels in a manner that is timely, cost effective and respectful to the needs of ship staff.
    • Ensuring all ship staff on board has valid licenses / certifications all the time on board.

AREAS OF RESPONSIBILITY

  • Coordinate, oversee and execute the efficient and cost-effective crew changes (planned or urgent):
    • Arrange reliable and economic flights for all ship staff. Require to give the flight bookings to all travel agents via COMPAS flight booking (auto generate)
    • No Business class flight preferred for any Ship staff (including VMT -Vessel Management Team)
    • Ensure to arrange off signer’s flight destination as per COMPAS.
    • Change of destination / stop journey – Ensure to take prior approval from Team leader, Manager – Marine HR Operations.
    • Overstay after sign off – Ensure to take prior approval from Team leader, Manager – Marine HR Operations.
    • Any crew members sign off 30 days earlier than their COC (Completion of Contract) – Ensure to obtain signed early relief form and Archives under Contract.
    • Crew members request to family visit / friends during ships stay – Ensure to take prior approval from Team leader, Manager – Marine HR , (Operations), Marine HR Manager
    • Coordinate with Marine Operations team and ensure to get the agent details.
    • Ensure to send Crew change Proforma to Port agents and get the competitive rates.
    • Liaise with port agents for smooth crew changes and economical rates are charged by these agents without comprising on service quality rendered.
    • Ensure to update proforma cost in COMPAS Event. No crew change approval will be given without cost update.
    • Ensure to take approval from Team leader for all the crew changes.
    • Arrange suitable class of accommodation for ship staffs giving due recognition to the company’s policy of ‘Rest & Respect’.
    • Liaise with Manning Offices to ensure all arrangements facilitating ship staff joining a vessel is handled adequately and appropriately.
    • Ensure to notify the manning office at least 7 working days in advance about the crew change. All liner trade (Container and Car carriers), ensure to update Manning office 10 working days in advance.
    • Any last moment notice needs to be mentioned with the reason.
    • 25% crew change message -When change more than 25% crew change Ensure to send 25% message to vessel, Operations and Technical Supt. copied.
    • Ensure to obtain Provisional Handing Over Notes from vessel 7 working days in advance and forward to Manning office for distribution to the joiners. Archive the Provisional Handing Over Notes under joiners / off signers Personal → Handing Over Note
    • Change of Command message -Ensure to Archive under Joiner / Off Signer Master Voyage Docs → Change of Command.
    • Off signers’ early relief / deduction – Basis early approval and Marine HR remarks, ensure to deduct applicable amount and keep EPS Crew Accounts in loop.
    • All the Oil major Inspection reports required to be forwarded to Marine HR Manager via teams.
    • Ensure to send a thank-you message when crew members get delayed for more than 14 days.
  • Ensure provision of immediate and appropriate medical attention as and when required or reported by the vessel:
    • Minor Medical
      • Ensure to forward minor medical cases to Company Doctor in Mumbai, copying respective group / EPS Marine HR / Marine HR Manager and vessel.
      • Minor Medical include Dental issues, Fever, Headache, Weakness, Skin rashes etc.
      • Ensure to coordinate with Team leader / Manager, Marine HR Operations for all the medical cases.
      • Require opening the Medical tab in COMPAS as soon as receiving the medical message from vessel
      • Update all communication / Pictures / Medicine list promptly in Compas.
      • Archive all the email communication between vessel, Company Doctor, and office in Compas promptly
      • Monitor medical condition regularly, every 2nd or 3rd day and update the medical tab
      • Based on crew members’ medical developments, ensure to consult with the Master regarding fitness. Update the Medical tab and close it accordingly. Archive messages in the medical tab folder.
    • Major Medical
        • Ensure to forward Major medical cases to Company Doctor in Mumbai, copying respective group / EPS Marine HR / Marine HR Manager and vessel.
        • Major Medical includes Chest pain, High Fever, Lower Abdomen Pain etc.
        • Ensure to coordinate with Team leader / Manager, Marine HR Operations for all the medical cases.
        • Require opening the medical tab in COMPAS as soon as receiving the medical message from vessel
        • Update all communication / pictures / medicine list promptly in Compas.
        • Archive all the email communication between vessel, Company Doctor, and office in Compas promptly
        • Monitor medical condition regularly, every 2nd day and update the medical tab.
        • Coordinate with the vessel for latest medical developments and discuss the need for an ashore doctor visit
        • Ensure to get the cost / Hospital or Clinic details, distance etc. from local Port agents.
        • Based on crew members’ medical developments, ensure to consult with the ashore Doctor and obtain FIT TO WORK remarks in PC02 medical form. Update the Medical tab and close it accordingly. Ensure to Archive the message into medical tab folder.
        • If medically unfit, ensure to obtain the FIT TO FLY CERTIFICATE from the local Doctor.
        • If medically unfit and require hospitalization, handover the medical case to Team leader
        • Ensure to prepare Medical Insurance file and collate supporting invoices and all other documents from port agents.
        • Marine HR PIC at Singapore office will initiate ‘Crew Medical Alert’ to Management and Insurance & Claims Department for serious medical cases where staff needs to be hospitalized or vessel diversion is required.
    • Major Medical / Emergency / Injury
      • Manager, Marine HR Operations will handle the case along with Marine HR Manager and Marine HR PIC in Singapore.
      • Marine HR PIC at Singapore will initiate ‘Crew Medical Alert’ to Management and Insurance & Claims Department for serious medical cases.
      • Ensure to update medical tab and archive all the email messages.
      • Manager, Marine HR Operations will coordinate with local Port agents for daily medical update and update Marine HR Management
      • The Executive Marine HR (Operations) role includes updating the medical tab regularly, booking flights, managing the WhatsApp group, coordinating with the concerned Manning office, and updating the Manning office with flight details. Ensure to prepare Medical Insurance file and collate supporting Invoices and all other documents from Port agents.
  • Ensure all ship staff on board has valid licenses / certificates, in compliance with manning and statutory requirements.
  • Update records promptly and accurately in department database (BULK MOVEMENTS IN COMPAS).
  • Shipboard application attended timely
    • Attend to all ship staff queries and ensure replies are sent to each sender promptly in compliance with QSM requirement
    • Category like Extension and or any early relief -Require coordinating with concern Manning office before approaching Marine HR PIC
    • All the queries need to be attended to 72 hours upon receipt
  • Office briefing
    • Plan and arrange office briefing at EPS head office for Masters / Chief Engineers joining vessels as required by company’s procedures.
    • All New hire Masters / Chief Engineers should attend 2 days (full working days) prior joining.
    • Ensure that Masters / Chief Engineers get provisional handing notes prior departure home country.
    • Ensure to update concern Manning office timely to process Singapore / UK visa whichever required.
  • Office debriefing / visit
    • VMT (Vessel Management Team), Junior officers, Cadet – Whenever, they disembark the vessel at Port Singapore, ensure to check with Marine HR PIC in Singapore and arrange their Office debriefing (case to case) and office visit during working day / hrs. Need to check via respective teams’ folder and confirm this.
    • Once Marine HR PIC confirms, need to update the vessel.
  • Online briefing
    • VMT (Vessel Management Team) cases, where operations / technical team requests an online briefing prior joining with concerned Office Superintendent
    • Marine HR Operations vessel PIC is required to coordinate with the Office Superintendent to schedule a suitable time and then coordinate with relevant VMT member through the Manning office to arrange the online briefing.
    • Preferably use Microsoft Teams for the online briefing as it allows for scheduling at an agreed time and sending the link to the Superintendent
    • Compas briefing tab update: Navigate to: Training >> Activities
      • For EPS SG vessels: Select EPS SG Ops Supt / Mgr. Online Pre-Joining Briefing or Select EPS SG Tech Supt / FM Online Pre-Joining Briefing
      • For EPS UK Vessels: Select EPS UK Ops Supt / Mgr Online Pre-Joining Briefing or Select EPS UK Tech Supt / FM Online Pre-Joining Briefing
      • In the remark section include the following note: Online Pre-Joining Briefing carried out by Supt. (Name)
  • Monthly ship staff plan
    • Ensure in compliance with “One consolidated crew change in a month”.
    • Ensure to send the intended ship staff plan for the following month to all vessels at least 30 days in advance, by the end of each month.
    • Follow QSP0904 staggering guidelines when arranging the consolidated crew change. Coordinate with Marine HR in advance regarding any missing relievers, using COMPAS chat and/or Teams folder.
  • Monthly crew Flag Documents:
    • Ensure that vessels comply by following up monthly on crew flag documents status and ensure all crew members hold valid Flag documents throughout their tenure on board.
    • Check the Full-term documents status in COMPAS
    • Coordinate with the relevant Manning office to obtain the renewed CRA (Certificate of Receipt of Application)
  • Documents checklist during vessels inspection
    • Ensure to check and verify the following documents with the vessel for on-board crew members prior to any Inspection (All Oil Major SIRE, CDI, PSC) / Audit (Internal / external)
      • Original valid Contract
      • Original Pre-joining medical reports
      • Pre-joining medical issued date, which should not be more than 2 months before the joining date.
      • Valid Flag Documents
      • Officers’ matrix -OCIMF / CDI (applicable for tanker, LPG, VLEC vessels)
    • Basis on the on-board ship staff members ‘COC (Completion of Contract) verify the full-term documents status in COMPAS.
    • Coordinate with the concerned Manning office to obtain the renewed CRA (Certificate of Receipt of Application)
  • Documents checklist for Brazil / Indonesia / UAE / Cape town / Australian ports
    • Always ensure compliance with the local port restrictions and regulations
    • SID – Seafarer Identity Documents – Whenever vessels are scheduled to call Brazilian Ports, ensure to check well in advance (before vessels arrival) regarding on board crew members’ SID status to ensure they hold valid / original SID with them on board.
    • Indonesia / UAE Ports –ensure that on board crew members have passport valid for more than 6 months to avoid any penalties.
    • Cape town and South African Ports – Whenever planning the crew changes, ensure to complete ISPS / vessels inward clearance at least 5 working days in advance.
    • Australian Ports – All the sailing members (including Superintendent / Technician) should hold a valid MCV -Maritime Crew visa.
  • Parallel sailing / Extra members on board
    • As and when a parallel sailing request comes from the vessel / Operations team, ensure to discuss with the team leader and obtain approval from Manager, Marine HR operations and Marine HR Manager. If required, involve Marine HR PIC to discuss and clear this matter
    • Ensure to submit Parallel sailing cost (wages)
    • During approval of extra members joining -Ensure to check with Marine HR PIC re manpower request confirmation. No Manpower, no joining
    • Extra members sign off / reliever requirements -Ensure to check with Operations / Technical and keep Marine HR PIC in loop.
    • Ensure to capture all expenses incurred for extra members during tenure on board (flight cost / all logistic cost). Wages will be calculated by the concerned Marine HR PIC
  • CTM (Cash to Master)
    • Always our first preference to supply CTM at Port Singapore then Fujairah.
    • Whenever vessels trading in different location, ensure to supply CTM at convenient Port.
    • Convenient Port
      • Ensure agents are cleared our Counterparty compliance in our system.
      • Commission charges – Should not exceed 2.5% message.
      • If charges are more than 2.5% -Approval required from Manager, Marine HR Operations and MARINE HR Manager
      • Always ask vessel to make maximum home allotment and restrict cash advance.
  • Officers’ matrix
    • Ensure to follow Officers Matrix of the vessel where we arrange Matrix officers change.
    • As and when we arrange Officers change, require updating Officers matrix and cross verify with Master.
    • Upon completion of Ship staff change, ensure to send Officers matrix to vessel. Always send only OCIMF matrix
    • Ensure to get full seas time details of on-board officers. Missing details need to be checked with vessel and after receiving sea time details, ensure to Archive.
    • Prior any Inspection, updated Officers matrix required to be forwarded to vessel.
    • Ensure that all the Officers matrix are counter checked by Team leader before forwarding to vessel / Operations
    • All vessels – Tanker / LPG / VLEC Officers matrix updated Promptly under Q88 / OCIMF / CDI (specific vessels)
    • Ensure to update via Teams folder for vessels under CDI for necessary update.
    • Ensure to forward the Officers matrix to Operations when required.
  • DNV XML crew list
    • Ensure to send DNV XML crew list to vessel up on completion of crew change.

QUALIFICATION / EXPERIENCE

  • Min Diploma (for local employees).
  • At least 1-2 years’ experience with Marine HR operation (preferred)
  • Sailing experience with EPS (preferred)
  • Basic IT knowledge, e.g., Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Good appreciation and dealing of cultural diversity
  • Good knowledge of Fleet HR processes and operations

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Technical)

Location

Singapore

Date Posted

December 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to provide technical, management and consultancy expertise and support to ensure vessel fully comply with Class / Flag State / Major Oil Company requirements, attain sea worthiness for commercial deployment and to maintain our reputation as ‘Shipper of Choice’ in the industry.

KEY AREAS OF RESPONSIBILITY

  • Class and Flag State requirements fulfillment
    • Plan & monitor requirements for Class and Flag State Survey to ensure all certificates are valid
  • Maintenance and Repair
    • Attend to repair(s) of vessel and troubleshoot by providing technical expertise consultancy.
    • Monitor and manage Plan Maintenance Scheme (PMS) / Worklist for vessels.
  • Drydocking of vessel
    • Plan and review drydocking requirements / specifications and costing.
    • Assist in supervision of drydocking and monitor performance in terms of cost, quality and schedule.
    • Evaluate the drydocking for lessons learnt and closure of invoices with Technical Executive / Specialist.
  • Store / spare requisition
    • Evaluate store / spare requisitions and recommend for approvals by Fleet Technical Manager / Fleet Manager or Fleet General Manager / Technical Director.
  • Performance Management
    • Monitor, review and analyze running / drydock cost, bunker, lub oil (L.O.) consumption and provide report / recommendation to Fleet Technical Manager / Fleet Manager or Fleet General Manager.
    • Manage, monitor and review under-performing ships.
    • NCR
  • Technical Expertise Consultancy
    • Assist to address and verify defects as stated in NCR with special attention to MOC (where applicable) / Class / Charterer requirements.
    • Propose or review draft specification for new building / conversion / alternation to vessel for compliance to Class / Statutory requirements.
    • Plan and attend to routine inspection and audit of vessels and reporting.
    • Sale and Purchase Inspection.
    • Taking over of vessels.
  • Coordinate with MSQV in approving hotwork permit and initiatives implementation onboard vessels.
  • People Management
    • Coach and motivate Executive (Technical Services – Procurement) to perform on the job.
    • Oversee the welfare and management of ship staff in partnership with Fleet Personnel Department. This includes:
      • Briefing and debriefing of Masters, Chief Engineers and other senior officers
      • Conducting performance appraisals of Masters, Chief Engineers and other senior officers
    • Lead, develop and coach assigned Senior Officers on all matters (safety, technical, cost leadership).
  • Any other duties as assigned by Superiors.

QUALIFICATION / EXPERIENCE

  • Certificate of Competency (Class I) / Chief Engineer Foreign Going
  • Min 2 years’ experience as Superintendent in other companies OR
  • An ex-company employee with minimum 6 months as a Chief Engineer sailing onboard company vessel
  • Minimum 5 Years of Tanker experience is mandatory for Tanker Fleets.
  • Good negotiation skills.
  • Good people management skills. Past experience in staff reviews and monitoring of KPIs is required.
  • Good organizational and communication skills
  • Independent and resourceful,
  • Able to work under pressure to meet deadline.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Operations), Containers/PCTC

Location

Singapore

Date Posted

December 7, 2025

Application Deadline

OVERALL SUMMARY

The function is responsible for fulfilling the Charter Party requirements of the time charter/Voyage fixtures (as applicable), maintaining our reputation as a ‘Shipper of  Choice’  and  customer  satisfaction  while  keeping Owner  /  Manager  related expenses within acceptable levels.

A good knowledge of Charter party terms and conditions is mandatory.

Job Description

1.1  Read all messages pertaining to individual vessels and alert Operations, Chartering Officers, Operations Superintendents, Disbursement / Billing Coordinator and Insurance & Claims Department of matters that warrant their attention.

1.2  Attend to all operational related queries / issues from internal and external customers/contractors.

1.3  Monitor Port Movements. Update IMOS operations module, Voyage Manager and Position list.

1.4  Plan, coordinate and monitor the pre-fixture and post fixtures requirements of the time charter fixtures:-

a)     Pre-fixture

    • Assist Operation Superintendents/Manager and Chartering Officers to:
    • Prepare vessel description/Questionnaires
    • Issue delivery instructions
    • Prepare vessel for bunkering
    • Arranging Bunker/Condition survey

b)     Post-fixtures

    • Review fixture recap and study Charter Party and Rider clauses.
    • Amend Base Charter Party as per Recap & file the updated one.
    • Prepare Charter Party highlights for the Master.
    • Executing the T/C as per Charter Party
    • Cargo – OOG / DG approval in consultation with Superintendent/Manager.
    • Monitor Sailing Reports and highlight to Superintendent/Manager if any issues/areas of concerns are cited.
    • Attending to requests and queries from Charterers/Brokers/vessels/Third parties.
    • Maintain IMOS voyage reporting forms.
    • Monitor voyage performance – bunker consumption as per CP.
    • Follow with vessels / Charterers for stevedore damages
    • Handling of cargo, break-bulk, OOG issues, reefer malfunctions.
    • Monitoring weather routing programs for optimal voyage planning and warn Masters as necessary.
    • Liaise with brokers / agents for voyage information.
    • Evaluation, Comparison, negotiation and appointment of local agents & Bunker/Condition Survey Company.

1.5  Plan, coordinate and monitor the 3 phases of time charter (pre-time charter, during time charter and prior completion of time charter): –

a)     Pre Time Charter

    • Send charter party to Master at the earliest possible.
    • Ensure delivery notices are served on time.
    • Provide Sailing instructions to the Master, where applicable.

b)     During Time Charter

    • Obtain necessary LOI(s) when required.
    • Negotiate and appoint agent for husbandry matters.
    • Coordinate communication between parties involved in Charter.
    • Ensure Time Charter hire is billed promptly.
    • Prepare invoice for Charterer’s expense and bill them promptly.
    • Archiving of all messages pertaining to Operations during the Charter starting from Pre-Time Charter duration until Completion of time Charter.
    • Prepare Off hire/deviation statement, if any off hire/deviation during the Charter.
    • Carbon Intensity Indicator (CII) reporting to Charterers.

c) Prior Completion of Time Charter

    • Ensure redelivery notices are received on time.
    • Arranging Bunker/Condition survey

1.6  Other duties as specified below:

    • Arrange weather routing when confirmed by Operations Superintendent/Manager.
    • Liaise with Technical Department for technical attendance/survey and for all technical queries.
    • Liaise with Insurance & Claims Department for AWRP / Breach in INC / Claims etc when applicable.
    • Liaise with Security PIC when vessels require armed guards for HRA transit / or stowaway searches.
    • Appoint as and when required the following functions: Sea Pilots, Bunker Surveyors, Cargo Surveyors.
    • Crosscheck accuracy of updated port console by the Disbursement.
    • Other duties as required by Superintendent/Manager.

Qualifications / Experiences

  • Diploma holder and above
  • 1-2 years relevant working experience in shipping industry
  • Basic IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Ability to work under pressure
  • Teamwork and time sensitive.
  • Preferably with shipping knowledge.
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