On Shore

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On Shore

Eastern Pacific Shipping seeks out passionate professionals who thrive in a challenging, intense and highly rewarding environment. Our shore-based team is comprised of several departments such as Management, Human Resources, Legal, Corporate Services, Finance, Commercial, Operations, IT, Crewing and Technical.

EPS aims to attract, train and retain the very best. Our work is challenging and we expect the very best from our team. In return, our employees are given a rewarding career that allows them to reach their full potential.

It’s been such a rewarding experience working for EPS. I’ve been given the tools and support needed to succeed and reach my full potential.

Current Openings

Position
Location
Date Posted
Application deadline
 
Executive (Operations) Singapore November 15, 2020 November 30, 2020 READ MORE

Executive (Operations)

Location

Singapore

Date Posted

November 15, 2020

Application Deadline

November 30, 2020

The function is responsible for fulfilling the Charter Party requirements of the time charter/Voyage fixtures (as applicable), maintaining our reputation as a ‘Shipper of Choice’ and customer satisfaction while keeping Owner / Manager related expenses within acceptable levels. A good knowledge of Charter party terms and conditions is mandatory.

Job Description

  • Read all messages pertaining to individual vessels and alert Superintendent/Manager Operations, Chartering Officers, Technical, Disbursement/Billing Coordinator and Insurance & Claims Department of matters that warrant their attention.
  • Attend to all operational related queries / issues from internal and external customers/contractors.
  • Monitor Port Movements. Update Danaos ops module, Voyage file, Voyage Manager and Position list.
  • Plan, coordinate and monitor the pre-fixture and post fixtures requirements of the time charter fixtures:-

a) Pre-fixture – Assist Operation Superintendents/Manager and Chartering Officers to:

    • Prepare vessel description/Questionnaires
    • Issue delivery instructions
    • Prepare vessel for bunkering
    • Arranging Bunker/Condition survey

b) Post-fixtures

    • Review fixture recap and study Charter Party and Rider clauses.
    • Amend Base Charter Party as per Recap & file the updated one.
    • Prepare Charter Party highlights for the Master.
    • Executing the T/C as per Charter Party
    • Cargo – OOG / DG approval in consultation with Superintendent/Manager.
    • Monitor Sailing Reports and highlight to Superintendent/Manager if any issues/areas of concerns are cited.
    • Attending to requests and queries from Charterers/Brokers/vessels/Third parties.
    • Maintain Voyage file electronically. – Danaos
    • Monitor voyage performance – bunker consumption as per CP.
    • Follow with vessels / Charterers for stevedore damages
    • Handling of cargo, break-bulk, OOG issues, reefer malfunctions.
    • Monitoring weather routing programs for optimal voyage planning and warn Masters as necessary.
    • Liaise with brokers / agents for voyage information.
    • Evaluation, Comparison, negotiation and appointment of local agents & Bunker/Condition Survey Company.

 

  • Plan, coordinate and monitor the 3 phases of time charter (pre-time charter, during time charter and prior completion of time charter):-

a) Pre Time Charter

    • Send charter party to Master at the earliest possible.
    • Ensure delivery notices are served on time.
    • Provide Sailing instructions to the Master, where applicable.

b) During Time Charter

    • Obtain necessary LOI(s) when required.
    • Negotiate and appoint agent for husbandry matters.
    • Coordinate communication between parties involved in Charter.
    • Ensure Time Charter hire is billed promptly.
    • Prepare invoice for Charterer’s expense and bill them promptly.
    • Archiving of all messages pertaining to Operations during the Charter starting from Pre-Time Charter duration until Completion of time Charter.
    • Prepare Off hire/deviation statement, if any off hire/deviation during the Charter.

c) Prior Completion of Time Charter

    • Ensure redelivery notices are received in time.
    • Arranging Bunker/Condition survey

 

  • Other duties as specified below:
    • Arrange weather routing when confirmed by Operations Manager.
    • Liaise with Technical Department and arrange for load line re-measurement when required.
    • Liaise with Insurance & Claims Department when vessel enters war risk area.
    • Appoint as and when required the following functions: Sea Pilots, Bunker Surveyors, Cargo Surveyors.
    • Crosscheck accuracy of updated port console by the Disbursement.
    • Other duties as required by Superintendent/Manager.

Qualifications / Experiences

  • Diploma holder and above
  • 3-5 years relevant working experience in shipping industry
  • IT & System knowledge, e.g. Microsoft Word, Excel, Email and IMOS
  • Good communication skills – spoken and written English
  • Good negotiation skills and people management skills
  • Ability to work under pressure
  • An independent and team player
  • Willing to learn and has a sense of urgency.
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